General Clerk III (ASP)

V2X Inc; Fayetteville (NC); On-site; USD 40,000 - 60,000; Full time

Job summary

V2X Inc. in North Carolina seeks an office administrator to manage the ASP Microsoft SharePoint site, review documentation for accuracy, and support regulatory compliance with ammunition paperwork. You will handle emails, maintain filing systems, and assist with DA Forms 581 and 1687 processing.

The role requires precise clerical skills, ability to follow detailed procedures, and customer-service support at the counter. Safety and PPE are part of daily duties in this environment.

Qualifications

• Clerical experience with accuracy and filing systems.
• Familiarity with regulatory terminology and docs.
• Ability to process and track DA forms and ammunition paperwork.

Responsibilities

• Update ASP SharePoint with trackers and calendars.
• Operate back gate alternate as required.
• Monitor email for information requests and draft responses.
• Maintain delinquent document lists and filing systems.
• Assist in processing DA Form 581 and 1687 and reconciliation.

Skills

Customer service

Clerical tasks

Documentation

Regulatory compliance

SharePoint

Tools

Microsoft SharePoint

Microsoft Office

Fax machine

Copier

Printer

Phones

Job description

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Manages and updates the ASP Microsoft SharePoint site, serves as the alternate to operate the back gate of the ASP, reviews unit paperwork for accuracy and compliance with existing regulation. Utilizes the Training Ammunition Management Information (TAMIS) website to process requests for issue, reviews and maintain files for delegation of authority (DA Form 1687) and historical files for DA Form 581’s. Assist with processing DA Form 581’s. Prepare and maintain delinquent document list, answering multi-line phone, support customer service counter, requires an understanding of terminology of the office unit.

Overview

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Manages and updates the ASP Microsoft SharePoint site, serves as the alternate to operate the back gate of the ASP, reviews unit paperwork for accuracy and compliance with existing regulation. Utilizes the Training Ammunition Management Information (TAMIS) website to process requests for issue, reviews and maintain files for delegation of authority (DA Form 1687) and historical files for DA Form 581’s. Assist with processing DA Form 581’s. Prepare and maintain delinquent document list, answering multi-line phone, support customer service counter, requires an understanding of terminology of the office unit.

Responsibilities

This position description is subject to change at any time as needed to meet the requirements of the program or company.

Major Job Activities

• Manages and updates the ASP SharePoint site by updating the DD Form 626 Rejection Tracker, Delinquency List, events, issue and turn-in calendar, etc.
• Serves as the alternate to operate the back gate of the ASP as required.
• Assist in monitoring e-mail for customer requests for information and draft emails to address no-compliance of regulatory requirements regarding ammunition documentation/paperwork.
• Follows clearly detailed procedures in completing clerical tasks to support customer service counter, which includes maintaining accurate filing systems.
• Assist in processing DA Form 581 for issue/turn-in and perform initial document reconciliation. Provide customer clear instruction on steps to resolve residue shortages.
• Assist in scheduling customer units for ammunition issues and turn-in in accordance with operational priorities.
• Assist in the initial (QC) check on all documents processed at the customer service counter.
• Prepare and maintain delinquent document list.
• Utilizes experience and knowledge to determine the clerical steps (type or sequence) to be used, depending on the task. Recognized problems are referred to leads or supervisor.
• Assists in taking inventories through physical count and records item count on inventory documents.
• Assist in the support of Deployment Readiness Exercises (DRE)/Global Response Force (GRF) Missions
• Job duties and responsibilities may change due to contractual requirements.
• Performs other duties as assigned to meet organizational/operational objective.

Material & Equipment Directly Used

• Computers, Fax machine, Copier, Printer and Phones. Personal computer systems, Microsoft Office Programs, Microsoft SharePoint, and any other pertinent software and general office equipment.
• Must be able to wear Personal Protective Equipment, such as Face Mask, eyes, hand, head, and approved safety footwear.
• Use of Government Furnished vehicle.
• Must comply with all Fire and Safety Regulations and post policies.

Working Environment

• Function in an office environment in a stationary position.
• Work will typically be in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
• There may be times when an employee is exposed to extreme cold weather conditions. Rarely will an employee be exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Activities

• Must be able to lift a maximum of 45 pounds unassisted.
• Must be able to operate in a prolonged sitting or standing environment.
• Must be able to walk on uneven ground and within work various sites at times in the performance of duties.