General Cashier/AP Coordinator

PERG online; Frisco (TX); Hybrid; USD 50,000 - 65,000; Full time

Job summary

PERG online is seeking an Accounts Payable support role in a hotel environment. The position involves cash fund control, daily deposits, and AP processing to ensure accurate financial records.

Responsibilities include conducting weekly cash handling training, reconciling invoices, and maintaining complete files for vendor inquiries, with an emphasis on English communication and adherence to policies.

Qualifications

• Finance-related Associate’s degree or equivalent experience preferred.
• Excellent time management skills and attention to detail.
• Ability to communicate clearly in English with internal and external guests/customers.
• Computer-literate and able to meet deadlines and follow company policies.

Responsibilities

• Maintain control of hotel cash funds and assist with Accounts Payable.
• Retrieve daily deposits and verify totals from recycling machines.
• Perform quarterly bank audits and reconcile vendor statements.
• Document errors and maintain logs for deposits and changes.
• Reconcile invoices in Birch Street and coordinate general ledger with ADOF.

Skills

Time management

Detail-oriented

Communication (written & verbal)

Microsoft Office

Education

Finance-related associate degree or equivalent experience

Tools

Birch Street

Microsoft Office

Job description

To maintain accurate control of hotel's cash funds and assist with Accounts Payable.

Essential Job Functions:

• Controls House/Manager's Fund of this property including all banks issued out of this fund for house/associate banks.
• Retrieves daily deposits from the two recycling machines and verifies totals.
• Performs quarterly bank audits.
• Processes group paid outs.
• Ensures both recycling machines maintain proper demonization and coin levels.
• All change orders are to be recorded on the appropriate days deposit log as well as completing a deposit slip and check recording form per established procedures.
• Change orders are to be sent to the bank with regular hotel deposits (as a separate deposit).
• Ensures proper levels of change are kept on hand and submits requests for change orders to ADOF.
• Any change order must result in a corresponding deposit log being made in the same amount and day as the change order.
• Adhere to the Cash and Account Payable policies.
• Conduct weekly cash handling training and refreshers for new and existing associates.
• Send out a daily over and short report. Ensure that the over and short violation forms are completely signed.
• Document errors made by cash handling associates.
• Maintain the two recycling machines and trouble errors and jams.
• Attend department meetings and other required trainings.
• Maintain complete and accurate files in order to handle vendor inquiries.
• Reconcile new and not matched invoices in Birch Street.
• Reconcile vendor statements and solve any discrepancies.
• Coordinate and analyze general ledger with ADOF.
• Complete other duties assigned by management.

Qualifications:

• Finance related Associate’s degree or equivalent experience is strongly preferred.
• Candidate must have excellent time management skills, the ability to work with both internal and external customers and a keen eye for detail.
• Must be computer oriented and able to meet deadlines and adhere to company policies.
• Ability to clearly and pleasantly communicate both verbally and in writing in English with internal and external guests/customers, both in person and by telephone.

Physical Requirements:

• The ability to sit and utilize telephone/computer for an entire shift.

Working Environment:

• Office environment with occasional travel around property.

Tools & Equipment:

• Computer, copy/print/scan/fax machine, files
• Microsoft Office