GCO Grants Analyst II - Office of Research

The Medical College of Wisconsin, Inc.; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare Coverage

Tuition Reimbursement

Paid Holidays

403B Retirement Plan

Onsite Fitness Facility

Job summary

The Medical College of Wisconsin, Inc. is seeking a Grants Analyst II to support the Grants and Contracts Office in submitting competitive, compliant, and high-quality funding proposals.

You will work with investigators to manage submissions, negotiations, and awards, applying regulatory knowledge and professional judgment. Responsibilities include reviewing grant applications, ensuring compliance, and advising teams on sponsor requirements.

Qualifications

• Bachelor’s degree required; 5+ years in grants administration or equivalent.
• Master’s or advanced degree preferred.
• Experience negotiating terms in grant and contract awards is ideal.

Responsibilities

• Review grant applications and prepare submissions to sponsors.
• Negotiate terms of grant and contract awards with sponsors.
• Ensure compliance with federal regulations and institutional policies.
• Advise investigators on sponsor guidelines and submission readiness.
• Maintain timely communication with departments and sponsoring agencies.

Skills

Grant management

Regulatory knowledge

Contract negotiation

Communication skills

Project planning

Customer service

Detail-oriented

Education

Bachelor's degree

Master’s degree preferred

Tools

Web-based systems

Grant management software

Job description

Summary

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals. The GCO Grants Analyst II is expected to operate with a high degree of independence, accountability, and professional judgment in managing a specialized and complex portfolio. The Analyst II role reflects advancement beyond foundational grant processing and requires consistent demonstration of critical thinking, initiative, and ownership of outcomes. The Analyst II works directly with investigators and their teams to facilitate, submit, negotiate and award incoming grants, contracts, and cooperative agreements. Utilizing a daily working knowledge of regulatory and institutional policies, the Analyst II reviews and submits grant applications on behalf of the institution, consults and advises investigators and their teams, develops and implements compliance measures.

Primary Responsibilities

Demonstrate dependable performance and follow-through in managing deadlines, high-volume submissions, and complex awards without the need for routine oversight. Exercises independent judgment in interpreting sponsor and institutional policies, identifying risk, and resolving issues through proactive problem-solving. Maintains accuracy and compliance at a consistently high standard, recognizing that errors at this level carry institutional impact. Review grant applications, proposals and funding requests. Prepare same for submission to sponsor, and complete submission to funding agencies on behalf of the institution. Anticipates challenges and pursues answers independently, escalating appropriately only after thoughtful analyst and solution exploration. Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively keep department apprised of changes in policies and regulations of relevant granting agencies. Work with departments and central administrative offices to achieve compliance. Contributes to team stability and reliability, especially during peak periods, serving as a consistent and trusted resource. Negotiate terms and conditions of grant and contract awards and accept awards on behalf of the institution. Communicates with clarity and authority when representing GCO to departments and sponsoring agencies. Demonstrates commitment to professional growth, expanding subject matter expertise, identifying process improvements, and building readiness for increasingly complex res. Models professionalism and accountability, reinforcing team standards and contributing positively to team culture.

Knowledge – Skills – Abilities

Preaward clinical research support is a lengthy, detailed and structured process that requires an individual to have strong organizational skills and persistent follow-through. Must have solid knowledge of related federal regulations, including the National Institutes of Health and the Office of Management and Budget, and the ability to interpret organizational policies and guidelines for research management. Success at the Analyst II level is defined not only by task completion, but by ownership, sound judgment, institutional awareness, and demonstrated readiness for continued advancement within the team structure. Proven ability to maintain balance between positive relationships with external sponsors and internal personnel while adhering to the requirements of the institution. Ability to maintain confidences, perform effectively in a stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others. Positive advocacy of the goals and objectives of the unit, department and mission of MCW is essential. Flexibility with internal processes and timelines is fundamental. Must have strong customer service skills that includes courteous and helpful behavior; accomplishing tasks through teamwork and initiative; ensuring timely and thorough responses to complaints and critiques; and anticipating the needs of all those with whom you work. Excellent oral and written communication skills are essential. Strong critical thinking, problem-solving, and attentiveness to detail are required. Must have strong computer skills and a high comfort level with multiple web-based systems.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis. Minimum Required Education: Bachelor’s degree Minimum Required Experience: 5 years Preferred Education: Master’s or advanced degree preferred Preferred Experience: Related experience in grants administration, contract negotiation; internal candidates encouraged to apply

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

#LI-AV1 Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee & Family Assistance Program (EFAP) Pet Insurance On campus Fitness Facility, offering onsite classes Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

About Us

Together, we can build a healthier world. A student, an educator, a scientist and a community leader — alone, they can do many things. Together, the question isn’t what they can do, but what can’t they. The Medical College of Wisconsin (MCW) brings together the most inquisitive, passionate minds in science, medicine, education and community engagement to tackle today’s toughest challenges in health and society. Academic medicine is at the center of where scientists, physicians and students work hand-in-hand with the community to ask the most important questions and fuel the cycle of innovation that shapes the future of medicine. Medical College of Wisconsin The tireless pursuit of knowledge and the power of academic medicine is at the core of everything we do at MCW. Bringing together the world’s top scientists and clinicians, inspired students and invested communities, we are driven to solve the most complex challenges in health and society. With around 1,600 full-time and part-time faculty and approximately 3,500 full-time employees, MCW is home to a diverse group of thought leaders working in collaboration to pioneer pathways to a healthier world and drive a continuous cycle of life-changing discovery.