Grants Analyst I - Office of Research

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health coverage

403B retirement package

Competitive vacation & paid holidays

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Pet insurance

On-campus fitness facility

Discount programs (cell plans, local e

Milwaukee recreation & entertainment

Job summary

The Medical College of Wisconsin's Grants and Contracts Office (GCO) seeks a Grants Analyst I to support investigators in submitting competitive, compliant funding proposals. You will review, submit, negotiate and manage incoming grants and contracts, while ensuring regulatory compliance and effective collaboration with researchers and sponsors.

Responsibilities include pre-award activities, advising investigators, and coordinating with MCW stakeholders on team projects.

Qualifications

• Pre-award research support requires strong organizational skills and persistence.
• Solid knowledge of federal regulations (NIH and OMB) and ability to interpret policies.
• Proven ability to maintain balance between sponsor and internal personnel.
• Ability to maintain confidences in a deadline-driven environment with teamwork.
• Strong customer service mindset and initiative in addressing inquiries.

Responsibilities

• Serve as the GCO point of contact for a specified book of business within MCW.
• Interpret and communicate policies to ensure sponsor and institutional compliance.
• Review grant applications and prepare submissions to sponsors and agencies.
• Serve as MCW liaison with sponsoring agencies.
• Perform pre-award and non-financial post-award activities for various grants.
• Assist in NIH Just-in-Time materials and eRA Commons submissions.
• Review and approve subcontracts and pass-through awards issued to MCW.
• Negotiate terms of grant and contract awards and accept awards.
• Assist in testing eBridge upgrades and related issues.
• Collaborate with other GCO analysts and stakeholders on team projects.

Skills

organization

regulatory knowledge

stakeholder management

communication

problem solving

web-based systems

Education

Bachelor’s degree

Master’s or advanced degree preferred

Tools

eRA Commons

eBridge

MCW systems

Job description

Summary

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals.

Summary

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals. The GCO Grants Analyst I works directly with investigators and their teams to facilitate, submit, negotiate and award all incoming grants, contracts, and cooperative agreements. Utilizing a daily working knowledge of regulatory and institutional policies, the Analyst reviews and submits grant applications on behalf of the institution, consults and advises investigators and their teams, develops and implements compliance measures, and drafts and manages sub-recipient awards.

Primary Responsibilities

• Serve as the GCO point of contact for a specified book of business within the institution that includes both basic science and some clinical departments.
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively keep department apprised of changes in policies and regulations of relevant granting agencies. Work with departments and central administrative offices to achieve compliance.
• Review grant applications, proposals and funding requests. Prepare same for submission to sponsor, and complete submission to funding agencies on behalf of the institution.
• Serve as the MCW business office point of contact and liaison for sponsoring agencies.
• Perform pre-award and non-financial post-award activities associated with federal, federal pass-through, non-profit, local, state and internal grants and contracts.
• Assist in the preparation of NIH Just-in-Time materials; review and submit same in eRA Commons.
• Review and approve incoming subcontracts or pass-through awards issued to the institution from other collaborating institutions.
• Negotiate terms and conditions of grant and contract awards, and accept awards on behalf of the institution.
• Assist in testing eBridge upgrades, enhancements and issues.
• Partner with other GCO analysts and MCW stakeholders and participate in team-based projects, as assigned.

Knowledge – Skills – Abilities

• Pre-award research support is a lengthy, detailed and structured process that requires an individual to have strong organizational skills and persistent follow-through.
• Must have solid knowledge of related federal regulations, including the National Institutes of Health and the Office of Management and Budget, and ability to interpret organizational policies and guidelines for research management.
• Proven ability to maintain balance between positive relationships with external sponsors and internal personnel while adhering to the requirements of the institution.
• Ability to maintain confidences, perform effectively in a stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others.
• Positive advocacy of the goals and objectives of the unit, department and mission of MCW is essential. Flexibility with internal processes and timelines is fundamental.
• Must have strong customer service skills that include courteous and helpful behavior; accomplishing tasks through teamwork and initiative; ensuring timely and thorough responses to complaints and critiques; and anticipating the needs of all those with whom you work.
• Excellent oral and written communication skills are essential. Strong critical thinking, problem-solving, and attentiveness to detail are required. Must have strong computer skills and high comfort level with multiple web-based systems.

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 3 year’s

Preferred Education: Master’s or advanced degree preferred

Preferred Experience: Related experience in grants administration, contract negotiation; internal candidates encouraged to apply

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.