GB MAINTENANCE PLANNER

Pilgrim; Tolleson (AZ); On-site; USD 60,000 - 80,000; Full time

Job summary

Pilgrim in Tolleson, AZ seeks a Maintenance Planner to coordinate daily maintenance activities with supervisors and production teams. You will assign work orders, order parts, and track backlog to ensure on-time execution.

You will run the weekly PM schedule, monitor downtime, and keep daily reports of critical work while ensuring all parts are on hand before tasks are issued. Strong organization and communication skills are essential.

Qualifications

• High school diploma or GED required; associate degree or technical training preferred.
• Previous experience in maintenance planning, maintenance clerk, parts coordinator, or administrative support role preferred.
• Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word.

Responsibilities

• Coordinate daily maintenance work with supervisors and prioritize tasks.
• Turn requests into work orders and track parts availability.
• Review backlog and ensure proper prioritization.
• Generate weekly PM schedules and monitor downtime.
• Ensure all parts are on hand before issuing work orders.
• Communicate with department heads to adjust priorities.

Skills

Maintenance planning

Vendor coordination

Parts coordination

Multitasking

Communication

Education

High School Diploma or GED

Associate degree or technical training in Maintenance/Industrial Tech

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Essential Duties and Responsibilities include but are not limited to the following:

• Work with the maintenance supervisors, maintenance leads and production supervisors on a daily basis on work that needs to get done that day, or on the weekend.
• Assigns work based on the equipment availability schedule and give the work orders to the maintenance supervisors for the tasks to be performed on that day.
• Orders parts for all jobs that we do not have the parts in stock to carry out.
• Visits every work request that crosses their desk to determine schedule, and parts needs.
• Reviews the backlog report on a daily basis and is working with the maintenance supervisors that we are prioritizing properly.
• Turns work requests into work orders.
• Run weekly printout of all pms for the upcoming week.
• Assigns pm tasks and tracks the pm work orders that are open that need to be a priority.
• Monitors the downtime report and determines if we need to look at the frequency of pm on a certain piece of equipment.
• Maintains a daily report of critical work that has yet to be scheduled.
• Visits each department head daily and goes through the open work and determines if something should be moved up on the priority list. Ex Continuous, Filter room, WWTP, Hide and then schedules said work accordingly.
• No work order to be given to a maintenance supervisor unless all parts are on hand to carry out the task.

Preferred Qualifications

• High school diploma or GED required; Associate degree or technical training in Maintenance, Industrial Technology, Business Administration, or a related fieldpreferred.

Previous experience in a maintenance planning, maintenance clerk, parts coordinator, or administrative support rolepreferred.

Proficient in Microsoft Office applications, particularly Excel, Outlook, and Word.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective verbal and written communication skills with the ability to work collaboratively with maintenance, production, and vendor partners.