Gates Foundation Coordinator — Convenings 2027

OpenDoorHub; Seattle, Northern (WA, KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage

Paid time off

Retirement contribution

Employee communities

Job summary

The Bill & Melinda Gates Foundation in Seattle, WA, is hiring a Coordinator, Business Project Management for Convenings on a limited-term basis through December 31, 2027. The role supports the Gender Equality Division with coordinating convenings and visa documentation, requiring travel up to 20-25% domestically and internationally.

You will partner with deputy directors, senior program officers, and assistants to ensure high-quality event delivery, seamless planning, and cross-functional

Qualifications

• Experience in project coordination, business operations, event management, or executive administration.

Responsibilities

• Provide seamless project management, planning, coordination, and preparation for multiple convenings/events.
• Coordinate all logistical steps from start to finish for convenings/events.
• Engage with cross-functional teams to deliver the expected scope and business value.
• Support continuous improvement to produce inclusive, impactful experiences for foundation-hosted offsite events.
• Partner with Travel and Visa teams to project manage effective visa support.
• Conduct research on latest country-specific visa requirements.

Skills

Project coordination

Event management

Organizational skills

Cross-functional collaboration

Autonomy

Job description

The Bill & Melinda Gates Foundation is hiring a Coordinator, Business Project Management for Convenings, a limited-term position until 31 December 2027. The role will provide seamless project management, planning, coordination, and preparation for multiple convenings and events.

The Bill & Melinda Gates Foundation, the largest nonprofit fighting poverty, disease, and inequity worldwide, is seeking a Coordinator, Business Project Management for Convenings. This limited-term position, based in Seattle, WA, will support the Gender Equality Division with convening event coordination and visa supplemental document preparation. The role involves up to 20-25% domestic and international travel.

Overview

The Coordinator, Business Project Management for Convenings will partner closely with Deputy Directors, Senior Program Officers, and Program Assistants across the division to ensure delivery of high-quality support of convenings.

• Provide seamless project management, planning, coordination, and preparation for multiple convenings/events.
• Coordinate all logistical support steps from start to finish for convenings/events.
• Engage with cross-functional teams to ensure events deliver the expected scope and business value.
• Support continuous improvement approach to produce creative, inclusive, and impactful experiences for all foundation-hosted offsite events.
• Partner with the Foundation’s Travel and Visa team to project manage effective visa support.
• Conduct research on latest country-specific requirements for visa applications.

The ideal candidate will have demonstrated experience in either project coordination, business operations, event management, executive administration, or a related role within a fast-paced environment.

• Demonstrated experience in project coordination, business operations, event management, executive administration, or a related role.
• Strong initiative, organizational skills, and ability to work autonomously and cross-functionally.
• Broad job knowledge of basic project management practices.
• Comprehensive medical, dental, and vision coverage with no premiums.
• Generous paid time off and paid family leave.
• Foundation-paid retirement contribution and regional holidays.
• Opportunities to engage in several employee communities.

What benefits does the foundation offer to its employees?

The foundation offers comprehensive medical, dental, and vision coverage with no premiums, generous paid time off and paid family leave, foundation-paid retirement contribution, and opportunities to engage in several employee communities.

Frequently Asked Questions

What is the duration of the Coordinator, Business Project Management for Convenings role?

The role is a limited-term position until 31 December 2027.

What are the travel requirements for this role?

The role involves up to 20-25% domestic and international travel.

What are the key responsibilities of the Coordinator, Business Project Management for Convenings role?

The key responsibilities include providing seamless project management, planning, coordination, and preparation for multiple convenings/events, and project managing effective visa support.

What are the eligibility requirements for this role?

The ideal candidate will have demonstrated experience in either project coordination, business operations, event management, executive administration, or a related role within a fast-paced environment.

What benefits does the foundation offer to its employees?

The foundation offers comprehensive medical, dental, and vision coverage with no premiums, generous paid time off and paid family leave, foundation-paid retirement contribution, and opportunities to engage in several employee communities.