Gallery & Residency Coordinator

Greenwich House; New York (NY); On-site; USD 33,062 - 49,593; Part time

Job summary

Greenwich House Pottery seeks a part‑time Gallery & Residency Coordinator to manage exhibitions and residency programs. You will liaise with exhibiting and resident artists, organize applications, schedules, and openings, and support communications with staff and the public.

The role supports Greenwich House Pottery's mission to engage the community through clay, contemporary ceramics, and related education programs. Flexibility for events and weekend activities is required.

Qualifications

• Bachelor-level or higher in ceramics, art history, arts administration, museum studies, or related field preferred.
• Experience working with artists, exhibitions, residencies, or arts organizations is desirable.
• Strong written and verbal communication skills are essential.
• Excellent organizational and project management abilities are needed.
• Willingness to work occasional evenings and weekends for events and openings.

Responsibilities

• Gallery Administration: coordinate exhibition applications, reviews, selections, and openings.
• Residency Administration: coordinate resident applications, reviews, schedules, and talks.
• Administrative Support: manage calendars, documentation, and communications for exhibitions and residencies.

Skills

Exhibitions experience

Arts administration

Communication skills

Project management

Ceramics knowledge

Flexibility evenings/weekends

Education

BA/BFA/MA/MFA in ceramics, art history, arts administration, museum studies, or related field

Tools

Microsoft Office

Google Workspace

Databases

Digital file management

Job description

At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion.

Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org.

The Opportunity

The Gallery & Residency Coordinator supports the administration and successful operation of Greenwich House Pottery''s Gallery and Residency Program. The position serves as the primary administrative liaison for exhibiting artists and resident artists, coordinates exhibition and residency logistics, maintains program records, and supports public-facing events and activities related to the Gallery and Residency Program.

The Gallery & Residency Coordinator works collaboratively with Pottery staff to ensure that gallery and residency programs support Greenwich House Pottery''s educational mission and engagement with contemporary ceramic practice.

Responsibilities

Gallery Administration

• Coordinate exhibition application, review, and selection processes
• Support Gallery & Residency Committee meetings and communications
• Coordinate annual exhibition schedules and exhibition timelines
• Serve as primary point of contact for exhibiting artists
• Coordinate exhibition openings and receptions
• Coordinate artwork pickup, delivery, and transportation logistics
• Track gallery sales and coordinate artist payments

Residency Administration

• Coordinate residency application, review, and selection processes
• Support Gallery & Residency Committee meetings and communications
• Coordinate resident schedules, presentations, artist talks, and public programs
• Manage resident onboarding and orientation
• Serve as primary point of contact for resident artists
• Support communication between residents and staff

Administrative Support

• Maintain program calendars, schedules, and project timelines
• Coordinate logistics related to exhibitions, residencies, and public programs
• Process artist contracts, honorariums, W-9’s, check requests, payments, and related paperwork
• Maintain organized digital and physical program files, records, reports, and documentation
• Provide exhibition and residency information to Marketing & Communications staff for press releases and promotional materials
• Provide exhibition and residency information to Education & Operations staff for internal communications and program promotion
• Work collaboratively with the Gallery Preparator & Pot Shop Coordinator on exhibition schedules, installation logistics, sales tracking, and artist communications
• Assist with social media content creation
• Assist with special projects as assigned

What You’ll Bring

• BA, BFA, MA, or MFA in ceramics, art history, arts administration, museum studies, or related field preferred
• Experience working with artists, exhibitions, residencies, or arts organizations
• Strong written and verbal communication skills
• Excellent organizational and project management skills
• Ability to manage multiple deadlines simultaneously
• Familiarity with contemporary ceramics and craft
• Experience with Microsoft Office, Google Workspace, databases, and digital file management systems
• Ability to work independently and collaboratively
• Willingness to work occasional evenings and weekends for exhibition openings and special events
• Location: 16 Jones Street and 27 Barrow Street, New York, NY
• Schedule: 24 hours/week, Schedule may vary to accommodate exhibition openings, artist events, and residency activities
• FLSA Classification: Non-Exempt
• Employment Type: Part-Time
• Reports To: Directory of Community Engagement & Strategic Partnerships
• Union Representation: Non-Union

Salary

The expected rate for this position is $30 per hour. This rate reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs.

Equal Employment Opportunity & Accessibility

Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable law. We are committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact Human Resources.