Gallery Operations Lead - Flexible Schedule & Profit Sharing

Salon D'Art; Hercules (CA); Hybrid; USD 22,000 - 30,000; Part time

Benefits offered by this job

Flexible schedule

Home office stipend

Profit sharing

Job summary

Salon D'Art is seeking a highly organized part-time Gallery Administrator to support the Managing Director / Head Curator in daily operations across four California gallery locations. You will help manage installations, inventory, and day-to-day administrative tasks while coordinating with vendors and installers.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced fine art environment.

Qualifications

• Prior management or supervisory experience in fine arts, galleries, or museums.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to coordinate across multiple locations and vendors.

Responsibilities

• Coordinate daily tasks for installers, framers, and vendors across 4 gallery locations.
• Serve as primary point of contact between leadership and installation teams.
• Oversee artwork inventory management, intake, tracking, and location updates.
• Maintain records related to artworks, shipments, and storage.
• Assist in planning exhibitions, installations, and de-installations.
• Coordinate packing, shipping, and logistics for artworks (domestic and international).
• Ensure handling procedures and professional standards are followed.
• Support general gallery operations including scheduling and admin tasks.
• Maintain organized digital and physical filing systems for inventory and materials.
• Collaborate with leadership to anticipate operational needs and resolve issues.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Multitasking

Independent yet collaborative

Tools

Dropbox

Spreadsheets

Inventory databases

Scheduling platforms

Job description

Salon D'Art is seeking a highly organized part-time Gallery Administrator to support the Managing Director / Head Curator in daily operations across four California gallery locations. You will help manage installations, inventory, and day-to-day administrative tasks while coordinating with vendors and installers.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced fine art environment.