FY 26-27 MIDDLE SCHOOL OFFICE ASSISTANT

Vaughn Next Century Learning Center; San Diego (CA); On-site; USD 29,000 - 43,000; Part time

Benefits offered by this job

Sick Time Accrual

Opportunities for professional growth

Job summary

Vaughn Next Century Learning Center in Pacoima seeks an Office Assistant for part-time support in a busy school office. You will greet visitors, assist parents and staff, and perform general clerical tasks.

Responsibilities include data entry from the student database, filing, copying, preparing materials, scheduling tours, and helping with emergency procedures. Work is at school sites under the Office Manager.

Qualifications

• High School Diploma or GED
• Excellent written and oral communication skills
• Strong customer service skills
• Working knowledge of Microsoft Office, Google Spreadsheets, and Dropbox
• Ability to collaborate with other staff members

Responsibilities

• Reports to Office Manager
• General Office duties: Communicate with and help parents, students, teachers and visitors
• Gather data from Student Database Software and input information
• Organizing and managing files, acting as receptionists
• Supporting other staff with organizational tasks for Administrators
• Schedules tours, if needed
• Processes, sorts, checks for accuracy, and files documents in accordance with established systems
• Helps make copies for Teachers
• Distributes intra-system and general delivery mail; maintains routine office records relating to student records, instructional materials, etc.
• Operates the intercom and provides information through the schools public address system.
• Participate in all school emergency and safety plans
• Other duties as assigned

Job description

JOB TITLE: OFFICE ASSISTANT

STATUS: Part-time, Up to 29hours/wk, 205 work days

REPORTS TO: Office Manager

PROGRAM: MIT - Middle School Campus

Organization Overview

Vaughn Next Century Learning Center (Vaughn), located in Pacoima, is a large urban public school within the Los Angeles Unified School District (LAUSD). Since the early 1970s, low student achievement had been a pattern. In 1993, tired of being helpless and hopeless, Vaughn became the first conversion charter school in the nation and was authorized by LAUSD. The charter was renewed most recently in 2018. Vaughn has over 25 years of experience as a successful independent charter school serving the districts low-income students. This previously failing elementary public school is now a full-service, community-based, K-12th charter school that assures all students are college/career ready, digitally literate, and globally competent.

Primary Responsibilities

• Reports to Office Manager
• General Office duties: Communicate with and help parents, students, teachers and visitors
• Gather data from Student Database Software and input information
• Organizing and managing files, acting as receptionists,
• Supporting other staff with organizational tasks for Administrators
• Schedules tours, if needed
• Processes, sorts, checks for accuracy, and files documents in accordance with established systems
• Helps make copies for Teachers
• Distributes intra-system and general delivery mail; maintains routine office records relating to student records, instructional materials, etc.
• Operates the intercom and provides information through the schools public address system.
• Participate in all school emergency and safety plans
• Other duties as assigned

Qualifications

Minimum Qualifications

• High School Diploma or GED
• Excellent written and oral communication skills
• Strong customer service skills
• Working knowledge of Microsoft Office, Google Spreadsheets, and Dropbox
• Ability to collaborate with other staff members

Desirable Skills/Qualifications

• Bilingual: English/Spanish
• Degree in Business or related field
• Experience working in a clerical position

Compensation and Benefits

• $21.00 – $25.00 per hour (non-bachelor's track )
• $26.00 – $31.00 per hour (bachelor's track)
• Sick Time Accrual
• Opportunities for professional growth

Additional Information

• Must pass a criminal background check (Live Scan) with the Department of Justice (DOJ)
• Must provide a Tuberculosis skin test (Mantoux) clearance within 60 days of employment
• Will be assigned mandated state training to be completed prior to the first day of employment

Vaughn Next Century Learning Center does not discriminate on the basis of race, religious creed, color, ethnic or national origin, ancestry, citizenship status, uniformed service member status, physical disability, mental disability, medical condition, marital status, sex, pregnancy, age, sexual orientation, gender identity, or any other protected basis under the law. Equal opportunity shall be provided to all employees and applicants in every aspect of personnel policy and practice. Vaughn does not discriminate against persons with disabilities who, with reasonable accommodation, can perform the essential functions of the job in question.