FWS Student Executive Assistant to the Dean

Kentucky State University; Frankfort (KY); On-site; USD 16,531 - 22,041; Part time

Job summary

Kentucky State University in Frankfort, KY invites applications for the FWS Student Executive Assistant to the Dean. The role supports the Dean and executive staff with daily operations, reception, event coordination, and basic communications.

Flexible scheduling complements class commitments and provides exposure to university administration. The position emphasizes confidentiality, professionalism, and strong organizational skills, with responsibilities ranging from document management to

Qualifications

• Must be eligible for the Federal Work-Study (FWS) program for the 2026–2027 academic year and maintain good academic standing.
• High degree of confidentiality, integrity, punctuality, and dependable attendance.
• Strong verbal and written communication skills with a professional demeanor suitable for an executive university office.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; willingness to learn university-specific software/portals.
• Detail-oriented with strong time management skills and the ability to multitask effectively.

Responsibilities

• Administrative Support: Assist the Dean and executive staff with daily administrative operations, including managing correspondence, organizing electronic and physical files, and handling confidential documents.
• Reception & Hospitality: Greet visitors, faculty, students, and guests arriving at the Dean’s Office; maintain a welcoming, professional, and orderly front office environment.
• Event & Meeting Assistance: Help schedule, set up, and organize logistics for departmental meetings, advisory board sessions, student forums, and special university events.
• Communication: Answer incoming telephone calls, route queries to appropriate faculty or department chairs, and draft routine emails or informational memos under supervision.
• Special Projects: Assist with data entry, basic research, presentation formatting, and marketing/promotional materials for college initiatives as requested by the Dean.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Confidentiality

Punctuality

Dependable attendance

Tools

Microsoft Office Suite

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FWS Student Executive Assistant to the Dean

Frankfort, KY, US

2 days ago Requisition ID: 2500

Job Title: Student Executive Assistant to the Dean

Number of Positions: 1–2

Department: Office of the Dean; College of Arts and Sciences

Job Location: Hathaway Hall 210B / Dean’s Office

Supervisor/Timekeeper : Dean Frederick A. Williams Jr.

Hours Per Week: Up to 20 hours per week (flexible around class schedule)

Duties and Responsibilities:

• Administrative Support: Assist the Dean and executive staff with daily administrative operations, including managing correspondence, organizing electronic and physical files, and handling confidential documents.
• Reception & Hospitality: Greet visitors, faculty, students, and guests arriving at the Dean’s Office; maintain a welcoming, professional, and orderly front office environment.
• Event & Meeting Assistance: Help schedule, set up, and organize logistics for departmental meetings, advisory board sessions, student forums, and special university events.
• Communication: Answer incoming telephone calls, route queries to appropriate faculty or department chairs, and draft routine emails or informational memos under supervision.
• Special Projects: Assist with data entry, basic research, presentation formatting, and marketing/promotional materials for college initiatives as requested by the Dean.

Qualifications and Requirements:

• Eligibility: Must be eligible for the Federal Work-Study (FWS) program for the 2026–2027 academic year and maintain good academic standing.
• Professionalism: High degree of confidentiality, integrity, punctuality, and dependable attendance.
• Communication Skills: Strong verbal and written communication skills with a professional demeanor suitable for an executive university office.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; willingness to learn university-specific software/portals.
• Organizational Ability: Detail-oriented with strong time management skills and the ability to multitask effectively.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.