Future Opportunities Logistics Administration Specialist-Greenfield, IN

Kuehne+Nagel; Greenfield (IN); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401k retirement plan

Tuition reimbursement

Incentive compensation

Job summary

Kuehne+Nagel is seeking an Office Administrator to assist the Site Manager and Human Resources at the Greenfield, Indiana Distribution Center. You will support payroll, mail handling, invoicing, vendor hours, and reporting tasks to ensure accurate operations.

The role requires strong communication, organization, and proficiency in Microsoft Office, with flexibility to work extended hours to meet business needs.

Qualifications

• Strong verbal and written communication skills.
• Knowledge of Microsoft Office.
• Establish priorities and accomplish multiple tasks.
• Demonstrable organization skills.
• Must be able to work extended hours/overtime when needed.

Responsibilities

• Review time for accuracy prior to payroll submission.
• Screen, handle, and distribute daily mail.
• Weekly invoicing to customer with attention to detail.
• Track agency staff hours for billing back to customer.
• Update daily, weekly, monthly and quarterly management reports.
• Create adhoc reports when needed.
• Process accounts payable – invoices, purchase orders for agencies and suppliers.

Skills

Communication skills

Microsoft Office

Multitasking

Organization

Education

High School Diploma or Equivalent

Job description

As part of the Contract Logistics team at Kuehne+Nagel, you will play a key role in designing, managing, and optimizing solutions that keep goods moving efficiently. Whether you’re leading a team, engineering processes, or driving projects, your work ensures that our customers’ products are stored, handled, and delivered with precision. From everyday essentials to seasonal items, what we do in Contract Logistics impacts businesses and communities around the world. At Kuehne+Nagel, your contribution goes far beyond the warehouse—it helps shape the flow of global trade.

We are looking for Office Administrators to assist the Site Manager and Human Resources with various administrative tasks supporting the Distribution Center in Greenfield, Indiana!

How you create impact

• Review employee hourly/weekly time for accuracy prior to submission to payroll
• Screen, handle, and distribute daily mail within the office areas
• Weekly Invoicing to customer with attention to detail and accuracy
• Work with agency vendors to keep accurate accounting of agency staff hours for billing back to customer
• Update daily, weekly, monthly and quarterly management reports
• Create adhoc reports when needed
• Perform accounts payable procedures – (invoice processing, Create purchase orders for agency vendors and suppliers for payment of services)

What we would like you to bring

• High School Diploma or Equivalent
• Strong verbal and written communication skills
• Establish priorities and accomplish multiple tasks
• Demonstrable organization skills
• Knowledge of Microsoft Office
• Must be able to work extended hours/overtime when needed to support business needs

Individuals with a disability who require a reasonable accommodation for any part of the application or interview process may contact us by sending an email to kn.taaccommodations.com

What's in it for you

At Kuehne+Nagel we strive daily to inspire, empower, and deliver not only to our customers, but also to our colleagues. We offer a dynamic global work environment with opportunities for excellent training programs and career mobility. Base salary is part of a competitive total rewards package that includes health and welfare benefits, a 401k retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles. Individual pay may vary from the target range and is determined by a number of factors including experience, skills, job location, internal pay equity, and other relevant business considerations. Kuehne+Nagel reviews pay ranges regularly to ensure competitive and fair pay based on industry market data. #LI-onsite

Artificial Intelligence (AI) tools may be used to support portions of the recruitment process, such as reviewing application materials or assisting with scheduling. These tools analyze information to help inform decision making; however, all hiring decisions are made by human reviewers.

Kuehne+Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Who we are

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life‑saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.