Future Opening: Loan Operations Coordinator

Coldwell Banker Premier LLC; Winchester (VA); Hybrid; USD 33,000 - 35,000; Full time

Job summary

Coldwell Banker Premier LLC is seeking a Loan Operations Coordinator who excels in managing disclosures, file assignments, submissions, and closing oversight within a fast-paced mortgage environment.

You will lead morning file assignments and pipeline meetings, audit approvals, track CDs, and ensure timely communication with borrowers and loan officers while maintaining post-close compliance. Strong attention to detail and leadership are essential to drive team performance.

Qualifications

• Experience in mortgage operations or loan processing.
• Detail-oriented with strong organizational skills.
• Proven leadership with strong communication to manage team performance.

Responsibilities

• Disclosures: Ensure all disclosure requests are completed same-day and coordinate with Loan Officers to resolve issues.
• File Assignment: Manage loan file assignments to processors and verify access to pending disclosure files.
• Submissions: Guarantee same-day completion of submission requests and timely sending of initial Closing Disclosures (CDs).
• Processing & Communication: Ensure processors contact borrowers and LOs within 48 hours; ensure disclosures are signed, appraisals ordered, and CDs signed if required.
• Closing Oversight: Confirm CDs are pre-balanced 72 hours before CTC, verify pricing with LOs, and have the closing package ready within 48 hours.
• Administrative Tasks: Assist onboarding of new loan officers, support some marketing duties, and manage post-close compliance.

Skills

Mortgage operations experience

Loan processing

Leadership & communication

Job description

We’re hiring a Loan Operations Coordinator who excels in managing details, deadlines, and workflows. If you're a multitasking expert who thrives on keeping things running smoothly and leading teams through complex processes, this role is perfect for you!

Key Responsibilities:

• Disclosures: Ensure all disclosure requests are completed same-day. If delays occur, you’ll communicate with Loan Officers (LOs) and resolve issues.
• File Assignment: Manage loan file assignments to processors and verify the submission team has access to all pending disclosure files.
• Submissions: Guarantee same-day completion of submission requests, track hard stops, address delays, and ensure timely sending of initial Closing Disclosures (CDs).
• Processing & Communication: Ensure processors contact borrowers and LOs within 48 hours of receiving files. Ensure disclosures are signed, appraisals ordered, and the initial CD is signed if required.
• Closing Oversight: Confirm CDs are pre-balanced 72 hours before clear-to-close (CTC), verify pricing accuracy with LOs, and ensure the closing package is ready within 48 hours.
• Administrative Tasks: Assist with onboarding new loan officers, handle some marketing duties, and manage post-close compliance.

Daily Responsibilities:

• Lead morning file assignments and pipeline meetings.
• Audit conditional approvals to identify and resolve performance bottlenecks.
• Track Closing Disclosures (CDs) and ensure performance timelines are met for full compliance.

Qualifications:

• Strong experience in mortgage operations or loan processing.
• Highly detail-oriented with excellent organizational skills.
• A proven leader with strong communication skills and the ability to manage team performance.

Compensation: $33,000.00 - $35,000.00 per year

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.

Coldwell Banker Premier

Full-Service Real Estate, Backed by Experience

Coldwell Banker Premier is a top-performing real estate brokerage serving the Mid-Atlantic and Florida, with a growing footprint across Virginia, Maryland, Delaware, Pennsylvania, West Virginia, North Carolina, Florida, and Washington D.C.

Grounded in trust, innovation, and strong relationships, we offer a complete real estate experience with in-house support for relocation, mortgage, commercial, auction, and settlement services. Whether you're buying, selling, investing, or building a career in real estate, you'll have everything you need under one roof. This is where the pros are: driven, experienced, and focused on making every move as smooth and successful as possible

Real estate pros you can count on in VA, WV, DE, MD, NC, PA, FL, and Washington D.C.