Fundraising Database Specialist

St. Joseph the Worker; Phoenix (AZ); On-site; USD 60,000 - 78,000; Full time

Job summary

The Worker is seeking a detail-oriented Fundraising Database Specialist to serve as the primary steward of our donor database and fundraising data systems. This role ensures accuracy, integrity, and strategic use of donor information to support fundraising success and organizational growth.

The ideal candidate is organized, systems-minded, and passionate about using data to tell stories, improve decision-making, and advance our mission.

Qualifications

• Bachelor's degree in Business, Data Analytics, Finance, Nonprofit Management, Communications, or a related field.
• 2–3 years of experience working with data and advanced Excel functions.
• Experience managing and maintaining donor databases (Bloomerang experience preferred).
• Strong attention to detail and commitment to data accuracy.

Responsibilities

• Maintain, update, and manage donor and prospective constituent records in Bloomerang.
• Process and record gifts accurately across all campaigns, appeals, and funds.
• Ensure consistency and integrity of donor data through ongoing database maintenance.
• Monitor and resolve duplicate records, coding issues, and data discrepancies.
• Develop and maintain fundraising dashboards to track revenue performance, donor retention, and upgrades.
• Generate recurring reports and year-over-year fundraising analyses.
• Segment donor data to support targeted fundraising and marketing initiatives.
• Translate complex data into meaningful insights that support strategic decision‑making.
• Reconcile donation records between Bloomerang and QuickBooks on a regular basis.
• Ensure gift processing is timely, accurate, and properly documented.
• Manage donor acknowledgment processes and ensure timely thank-you communications.

Skills

Analytical thinking

Problem solving

Organizational skills

Time management

Communication skills

Attention to detail

Donor stewardship

Education

Bachelor's degree

Tools

Bloomerang

QuickBooks

Excel

Job description

Join Our Team and Help Drive Mission Impact Through Data

The Worker is seeking a detail-oriented and analytical Fundraising Database Specialist to serve as the primary steward of our donor database and fundraising data systems. This position plays a critical role in ensuring the accuracy, integrity, and strategic use of donor information to support fundraising success and organizational growth.

The ideal candidate is highly organized, systems-minded, and passionate about using data to tell meaningful stories, improve decision-making, and advance our mission. If you thrive on accuracy, enjoy problem-solving, and want your work to directly support positive community impact, we encourage you to apply.

Key Responsibilities

Donor Database Management

• Maintain, update, and manage donor and prospective constituent records in Bloomerang.
• Process and record gifts accurately across all campaigns, appeals, and funds.
• Ensure consistency and integrity of donor data through ongoing database maintenance.
• Monitor and resolve duplicate records, coding issues, and data discrepancies.

Reporting & Analytics

• Develop and maintain fundraising dashboards to track:
  • Revenue performance
  • Donor retention
  • Lapsed donor reactivation
  • Donor upgrades
  • New donor acquisition
  • Grant pipeline activity
• Generate recurring reports and year-over-year fundraising analyses.
• Segment donor data to support targeted fundraising and marketing initiatives.
• Translate complex data into meaningful insights that support strategic decision‑making.

Financial Reconciliation & Gift Administration

• Reconcile donation records between Bloomerang and QuickBooks on a regular basis.
• Ensure gift processing is timely, accurate, and properly documented.
• Manage donor acknowledgment processes and ensure thank‑you communications are sent within 48 hours of gift receipt.

Team Collaboration

• Participate in Development team meetings and provide data‑driven insights and updates.
• Collaborate with Development, Finance, vendors, and other stakeholders to improve processes and advance fundraising objectives.
• Proactively identify data challenges, opportunities, and process improvements.

Qualifications

Required Education & Experience

• Bachelor's degree in Business, Data Analytics, Finance, Nonprofit Management, Communications, or a related field.
• Minimum of 2 - 3 years of experience working with data and advanced Excel functions.
• Experience managing and maintaining donor databases (Bloomerang experience preferred).
• Strong attention to detail and commitment to data accuracy.

Preferred Qualifications

• Experience with fundraising, donor management, or nonprofit development.
• Data analytics and reporting experience.
• Knowledge of donor stewardship and fundraising metrics.
• Experience working with QuickBooks or similar accounting platforms.

Skills & Competencies

• Strong analytical and problem‑solving abilities.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Strong customer service mindset and donor stewardship focus.
• Ability to work independently while collaborating across teams.
• High level of integrity and discretion when handling confidential information.

Additional Requirements

• Ability to lift up to 35 pounds.
• Travel between The Worker sites as needed for meetings, training, and operational support.
• Occasional evening and weekend availability for fundraising events and organizational activities.
• Must be able to obtain and maintain a Level One Fingerprint Clearance Card prior to hire.

Why Join The Worker?

At The Worker, every role contributes to meaningful impact in the communities we serve. As our Fundraising Database Specialist, you'll help ensure that the data driving our fundraising efforts is accurate, actionable, and aligned with our mission. Your work will directly support donor engagement, organizational growth, and long‑term sustainability.