Fundraising Data & Operations Coordinator

Jobgether; Oregon; Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

403(b) retirement plan

Vacation days

Holidays

Life insurance

Professional development

Merit increase

Job summary

Jobgether is seeking a Fundraising Data & Operations Coordinator in the United States to strengthen donor relationships through accurate data and reliable reporting. You will maintain donor records, support CRM data quality, and assist with fundraising operations across teams.

Responsibilities include data management, reporting, research on funding opportunities, and collaboration to improve processes and tools.

Qualifications

• Bachelor's degree in business, fundraising, computer science, data science, or related field, or equivalent experience.
• At least five years of experience in donor operations, engagement, data operations, fundraising, or related area.
• Experience managing fundraising data in Salesforce or comparable CRM.
• Two to three years in development or fundraising data operations, database management, or related work.
• Strong Excel skills with formulas, sorting, filtering, Pivot Tables, and data reconciliation.

Responsibilities

• Maintain donor, prospect, portfolio, opportunity, engagement, contact, and gift records in CRM and related systems.
• Perform data entry, imports, list preparation, record updates, and reconciliation.
• Investigate data issues and coordinate corrections with teams.
• Conduct recurring CRM audits and identify data quality trends.
• Support daily gift and donor list processes and retrieve related information.
• Compile, validate, and analyze donor and program data to support fundraising plans.
• Maintain reporting templates and dashboards, and perform ad hoc analyses.
• Explain trends and discrepancies clearly and document reporting definitions.
• Conduct donor/prospect research and prepare concise notes with sources.
• Maintain funding opportunity lists and materials with up-to-date information.
• Review project data in shared fundraising tools and identify missing details.
• Contribute analyses to inform fundraising strategies and opportunities.
• Maintain procedures and fundraising resources; collaborate on process improvements.
• Assist teams with new tools and responsibilities as priorities shift.

Skills

Data quality

CRM operations

Donor operations

Analytical skills

Attention to detail

Salesforce

Excel

Time management

Communication

Cross-functional collaboration

Education

Bachelor's degree or equivalent

Equivalent professional experience

Tools

Salesforce

Power BI

Power Query

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Fundraising Data & Operations Coordinator based in the United States.

The Fundraising Data & Operations Coordinator plays a key role in strengthening relationship-based fundraising through accurate, reliable, and actionable data.

This hands-on position focuses on maintaining donor and prospect records, improving CRM data quality, and supporting fundraising operations.

Working with fundraisers, program teams, and other stakeholders, you will help turn complex information into clear insights that support planning and decision-making.

You will contribute to reporting, portfolio management, donor research, and the evaluation of funding opportunities.

The role combines recurring data management tasks with analytical problem-solving and opportunities to improve systems and processes.

It is well suited to a detail-oriented and curious professional who enjoys working with data and collaborating across teams.

As priorities and tools evolve, you will help strengthen the information and operational foundations that support fundraising initiatives.

Accountabilities

You will maintain high-quality fundraising data and provide operational, analytical, and research support to help teams manage donor relationships and identify funding opportunities. Key responsibilities include:

Data Quality and CRM Operations:

• Maintain accurate donor, prospect, portfolio, opportunity, engagement, contact, and gift records in CRM and connected fundraising systems.
• Perform routine data entry, imports, list preparation, record updates, and reconciliation according to established procedures.
• Investigate missing, inconsistent, or duplicate information and coordinate corrections with relevant teams.
• Conduct recurring CRM audits, identify data quality trends, and recommend practical improvements.
• Support daily gift and donor list processes, helping fundraisers locate gift records, receipts, and related information.

Analysis and Reporting:

• Compile, validate, and analyze donor, portfolio, program, and financial data to support fundraising plans, performance indicators, and progress reporting.
• Maintain recurring reports, dashboard inputs, and reporting templates, while preparing ad hoc analyses as needed.
• Review source data, calculations, and report outputs to ensure accuracy before distribution.
• Explain trends, discrepancies, and information gaps clearly, documenting reporting definitions and assumptions.

Research and Funding Opportunity Support:

• Conduct preliminary donor and prospect research, verify relevant information, and prepare concise, source-supported research notes.
• Maintain funding opportunity lists and supporting materials, ensuring information remains accurate and current.
• Review project information in shared fundraising tools and identify missing or outdated program and financial details.
• Contribute research and analysis to help colleagues assess funding opportunities, evaluate potential alignment, and inform unrestricted and other fundraising strategies.

Fundraiser Support and Special Projects:

• Maintain clear procedures, reference materials, and organized fundraising resources.
• Collaborate with operations, program, monitoring and evaluation teams, and other stakeholders to improve data collection, reporting, and information sharing.
• Recommend and support practical process improvements, including automation, quality checks, and better workflows.
• Help colleagues adopt new tools and take on related responsibilities as team priorities evolve.

Requirements

The ideal candidate combines fundraising or data operations experience with strong analytical skills, exceptional attention to detail, and the ability to manage confidential information. The following qualifications and proficiencies are expected:

• Bachelor's degree in business, fundraising, computer science, data science, or a related field, or equivalent professional experience.
• At least five years of experience in donor operations, engagement, data operations, fundraising, or a related area.
• Demonstrated experience managing fundraising data in Salesforce or a comparable CRM platform.
• Two to three years or more of experience in development or fundraising data operations, database management, reporting, research, or related work involving detailed records and analysis.
• Strong Excel skills, including formulas, sorting, filtering, Pivot Tables, and comparing or reconciling datasets.
• Proficiency with Microsoft Office tools and the ability to learn CRM, database, and reporting systems.
• Strong analytical judgment, attention to detail, and follow-through, with the ability to investigate discrepancies, verify information, and communicate findings clearly.
• Ability to manage sustained, detail-oriented and sometimes repetitive work while adapting to changing assignments and competing priorities.
• Strong organizational and time-management skills, including the ability to meet deadlines and communicate when priorities or capacity need clarification.
• Clear written and verbal communication skills, a collaborative approach, and sound judgment when handling confidential donor and organizational information.
• Ability to work independently and build respectful relationships across cultures, functions, and virtual teams.
• Cross-functional project coordination skills, including the ability to understand dependencies, decisions, risks, and deadlines.
• Donor-centered judgment and an understanding of the supporter experience across automated and personal interactions.

Preferred qualifications

• Experience in nonprofit organizations or fundraising operations.
• Experience supporting leadership giving or principal giving teams.
• Familiarity with Blackbaud CRM or comparable fundraising databases.
• Experience with Power Query, Power BI, or similar reporting and data analysis tools.
• Knowledge of basic donor research and the ability to interpret program and financial information.
• Interest in international project management and supporting global initiatives.

Benefits

• Annual salary range of $70,000-$80,000 , depending on experience and competencies.
• Health and wellness benefits, including Flexible Spending Accounts (FSA) and/or Health Savings Accounts (HSA).
• Employee Assistance Program.
• 403(b) retirement plan, including employer matching and an additional discretionary employer contribution.
• 22 vacation days per year.
• 12 statutory and discretionary holidays.
• 10 sick days per year.
• Employer-paid life insurance and accidental death and dismemberment (AD&D) coverage.
• Professional development opportunities.
• Annual merit increase opportunities.
• Optional critical illness insurance, legal assistance plan, and pet protection.
• Additional benefits for eligible U.S.-based employees working at least 30 hours per week.