Functional Specialist/Advisor-Level 3

CASE Management Consulting; Springfield (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

A management consulting firm in Virginia is seeking a Functional Specialist/Advisor-Level 3 to support international initiatives related to GEOINT. The candidate will coordinate cross-functional visits, manage administrative logistics, and document meetings, while also coordinating multinational partner engagements. Ideal applicants will have project management experience, the ability to travel internationally, and expertise in guiding foreign visits. This position is critical to enhancing international relationships and initiatives.

Qualifications

• Demonstrated experience using project management tools and techniques.
• Ability to travel internationally up to 7 days, 1-3 times a year.
• Experience in providing foreign visit support.
• Demonstrated experience providing foreign visit support (facilitate visit logistics, assist the desk officer with read-ahead books and presentations, draft and submit executive summaries).
• Demonstrated experience serving as subject matter expert regarding foreign partner participation in agency multinational initiatives

Responsibilities

• Coordinate multinational hosted visits and trips.
• Manage administrative tasks during hosted events.
• Support IA efforts for international engagement.
• Capture and distribute meeting notes and logs of engagements and funding requests.
• Draft, modify, and review correspondence to convey information to partners.
• Manage administrative tasks during hosted events and brief program managers on status updates.
• Coordinate engagements with international partners and update shared folders with program information.
• Identify and communicate multinational needs to deepen NGA relationships.

Skills

Project management tools

Policy drafting

International travel

Foreign visit support

Subject matter expertise

Job description

About the job Functional Specialist/Advisor-Level 3

Case Management Consultingis seeking an experience and dynamic executive that can support theIA team efforts to execute multinational initiativesin order to enhance Global GEOINT Enterprise

Duties include:

• Coordinates with Protocol, Security, Office of Corporate Communications, and all IA elements on multinational hosted visits or trips
• Supports IA desk officers in developing agendas, event planning (reserving conference rooms, identifying host hotel, developing administrative/instructional packets, collecting and tracking registration forms, compiling/organizing meeting materials), and executing official courtesies (e.g. refreshments or hosted meals
• Logistics and administrative functions in support of international partner engagements- visits/trips/outreach (e.g. badging, parking, name tents, scheduling briefings, photographers, etc.)
• Captures and distribute meeting notes (sometimes from 6-8pm but this might change in the near future due to a new lead starting in June
• Logs engagements and funding requests into the online tracking platform
• Drafts, modifies, and reviews various types of correspondence (i.e. international letters/memos, SoPs) to convey information/updates to partners.
• Manages administrative tasks during hosted events (print outs/room set up/ coffee/snacks/clean up)
• Briefs multinational program managers on status updates of outstanding tasks.
• Coordinates engagements with international partners bi-laterally and online platforms.
• Updates shared folders and web sharing platforms with relevant multinational program information.
• Identifies, tracks, understands, communicates, develops, and assesses multinationalrelated needs and requirements to enable deepening NGA relationships with internationalpartners.
• Works closely with IAOC multinational team to track and monitor multilateraltechnology solutions that are developed to satisfy multilateral requirements in support ofIAs multinational mission.
• Provides administrative support to enable governance framework, operating structurefor multinational initiatives.
• Maintains awareness of current and future NGA multinational partnershipdevelopments.
• Understands impacts to, provides expertise, and recommends changes withininternational partnerships.
• Coordinates responses to external taskers related to multinational initiatives.
• Assists multinational team with defining, building, and executing their requirements.

Qualifications:

Required

• Demonstrated experience in using project management tools, techniques andprocesses.
• Demonstrated experience in drafting solutions regarding policy challenges to assistoffice and agency leadership regarding multinational engagement
• Ability tointernational travel up to 7 days (between 1-3 times a year).
• Demonstrated experience providing foreign visit support (facilitate visit logistics,assist the desk officer with read-ahead books and presentations, draft and submit executivesummaries).
• Demonstrated experience serving as subject matter expert regarding foreign partnerparticipation in agency multinational initiatives

Case Management Consulting is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.