Full-Time Veterinary Receptionist (Care Coordinator) - Eastgate Animal Hospital

PetVet Care Centers; Cincinnati (OH); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Parental Leave

401(k) plan

Pet discounts

Wellbeing support

CE stipends

Grant Circle

Culture of Care

Job summary

PetVet Care Centers’ Eastgate Animal Hospital in Cincinnati, Ohio seeks a Full-Time Veterinary Receptionist (Care Coordinator) to join the team. The role focuses on delivering exceptional client service, managing appointments, and supporting hospital operations in a busy veterinary setting.

Responsibilities include handling inquiries, processing payments, data entry in practice software, and assisting with retail items while maintaining a welcoming lobby and calm atmosphere for clients and

Qualifications

• High school diploma or GED required, or equivalent.
• Prior veterinary experience is required.
• Customer service experience is required; experience as a receptionist in a veterinary hospital or clinic is preferred.
• Basic computer skills and experience using computer systems.

Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Skills

Customer service

Multitasking

Multi-line phone

Education

High school diploma or GED

Tools

Cornerstone

Job description

PetVet Care Centers' Eastgate Animal Hospital is currently seeking a Full-Time Veterinary Receptionist (Care Coordinator) to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Eastgate Animal Hospital in Cincinnati, Ohio, has been a trusted fixture in the greater Cincinnati area since 1968, delivering over 50 years of high-quality, compassionate veterinary care to the communities of Cincinnati, Mt. Carmel, and Clermont. What sets Eastgate apart is the breadth of their service offering — from routine wellness and dentistry to oncological services and cold laser therapy — as well as their grooming and boarding capabilities, making it a true one-stop destination for pet owners.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Any prior veterinary experience is required.
• Customer service experience is required; experience as a receptionist in a veterinary hospital or clinic is preferred.
• Basic computer skills and experience using computer systems.
• Ability to multitask and manage a multi-line phone system in a fast-paced, busy, and sometimes stressful environment.

Preferred Skills (Nice to Have)

• Experience working with animals.
• Knowledge of vaccines, preventatives, and other common veterinary products or services.
• Experience with veterinary practice management software, preferably Cornerstone.
• Strong multitasking, communication, and organizational skills.

Schedule

Shifts can be AM, PM or both AM and PM Monday through Friday. Must be able to work at least 1-2 Saturdays a month.

What We Offer

We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

At PetVet Care Centers, we’re committed to aCulture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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