Full Time Recreation Coordinator

Greater Vallejo Recreation District; Vallejo (CA); On-site; USD 65,000 - 88,000; Full time

Job summary

Greater Vallejo Recreation District invites applications for a Recreation Coordinator in Vallejo, CA. The role develops and supervises a variety of recreation programs, manages facilities, processes permits and payments, and leads staff in a dynamic community setting.

The position requires coordinating budgets, promotional activities, and event logistics while ensuring safety and compliance with district policies.

Qualifications

• Associates degree or two years college in Business, Public Administration, Event Planning or related field.
• 3–5 years' experience in project, program, and/or event management.
• Any equivalent combination of training, education, and experience.

Responsibilities

• Supervises assigned personnel, including guiding performance and evaluations.
• Plans, organizes, schedules, promotes, evaluates, and leads recreational activities.
• Processes permits and payments; assists with event layouts and rules enforcement.
• Manages budget monitoring, cash flow, and annual reporting.
• Develops promotional materials and markets new programs.
• Ensures safety of equipment, facilities, and surrounding areas.

Skills

Supervisory experience

Budgeting

Event planning

Customer service

Communication

Education

Associates degree or two years college in Business/Public Administration/Event Planning

Any equivalent combination of training, education, and experience

Tools

Recreation software

Budgeting software

Job description

The Greater Vallejo Recreation District invites applications for:

Position: Recreation Coordinator Department: Recreation

Job Opening Date: September 21, 2026 Location: Vallejo, CA

Deadline for applying: Open Until Filled Position Type: Full-time

Pay Range: $31.47- $42.22/hour

The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers. GVRD maintains over 1,000 acres of public land.

GVRD is governed by a five-member Board of Directors. With 30 plus full time employees and approximately 155 part-time and seasonal employees, GVRD operates on a 2025-2026 fiscal year budget of approximately $13 million.

GENERAL SUMMARY

This position is responsible for planning, developing, and supervising a variety of recreational programs, managing the care and maintenance of District facilities, processing permits and payments, recruiting, training and supervising staff, monitoring budgets, and preparing promotional material and marketing special events.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
• Plans, organizes, schedules, promotes, evaluates, and leads recreational activities in area of assignment.
• Reviews applications and enters reservations in recreation software. Schedules meetings with customers/general public, processes permits and payments, assists with event layouts, and enforces rules and regulations.
• Ensures the safety of equipment, building, and surrounding areas through inspections and takes action to resolve any issues.
• Monitors budget revenues and expenditures. Completes monthly cash flow report and annual end of year report. Proposes new fiscal year budget and justifications.
• Responsible for preparation of programmatic annual budget and justifications.
• Respond to questions, complaints, and emergency situations. Takes appropriate courses of action and notifies supervisor whenever necessary.
• Prepare a variety of administrative and financial reports on activities and operations. Orders supplies, as needed. Maintains records and invoices.
• Develops a strategic action plan for area of responsibility incorporated as part of the development and implementation of Division and District goals and objectives.
• Completes activity guide list and proposes new programs for the organization. Markets and advertises for new programs.
• Collects fees for classes and/or programs. Issues receipts, balances and reconciles accounts, and submits to Finance Department.
• Performs related work as required.

SUPERVISORY RESPONSIBILITIES

• Work requires supervising and monitoring performance for a regular group of employees (1 or more full-time employees) including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed.

HUMAN COLLABORATION & JOB IMPACT

Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. The impact the job has on GVRD is significant in terms of time, money, or public/employee relations.

• Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. The impact the job has on GVRD is significant in terms of time, money, or public/employee relations.

FISCAL RESPONSIBILITY

Position has moderate fiscal responsibility. May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

• Position has moderate fiscal responsibility. May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

MINIMUM QUALIFICATIONS

Required Education and Experience

• Associates degree or two (2) years of College in Business, Public Administration, Event Planning or a related technical discipline.
• Three (3) to five (5) years' experience in project, program, and/or event management.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Required Licenses or Certifications

• American Red Cross First Aid and CPR
• Driver License

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• English grammar, spelling, and punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment, including applicable software
• Principles, practices, and procedures utilized in administering recreation, leisure services, and community service programs
• Basic supervisory principles and practices
• Basic budgeting practices
• Building policies and procedures
• Project management
• Marketing tools and planning

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Customer service
• Organization and time management

Ability to:

• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Prepare and maintain accurate records and reports
• Communicate skillfully orally and in writing
• Establish and maintain cooperative and effective relationships with those contacted in the course of the work
• Develop strategic action plans for building and surrounding areas
• Compile statistical data

WORKING CONDITIONS & PHYSICAL DEMANDS

This position is relative free from unpleasant environmental conditions or hazards and requires medium physical effort. Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

• This position is relative free from unpleasant environmental conditions or hazards and requires medium physical effort. Incumbents may be required to exert up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are generally Monday through Friday, 9:00 a.m. to 6:00 p.m. There will also be occasions that require weekend and evening hours, including attending community events, Committee meetings and Board of Director’s meetings. Additionally, this person may need to respond to after hours alarms.

TRAVEL

Frequently drive personal vehicle to/from GVRD locations in Vallejo and infrequently drive to conferences and trainings.

ACKNOWLEDGEMENT

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all duties and responsibilities. GVRD reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Human Resources Department.

FLSA: Non-exempt (Hourly)

GVRD is a Non-Exempt position and subject to the Fair Labor Standards Act (FLSA) calculation method guidelines.

Equal Opportunity Employer (EOE)

GVRD is an Equal Opportunity Employer and does not unlawful discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.

“Building community and enhancing quality

of life through people, parks, and programs.”