Full-Time or Part-Time CSR - Bay Beach Veterinary Hospital

Bay Beach Veterinary Hospital; Virginia Beach (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) retirement plan

Paid time off

Paid holidays

Employee assistance program

Job summary

Bay Beach Veterinary Hospital in Virginia Beach, Virginia seeks a Client Service Representative (CSR) to deliver exceptional service in person and over the phone. The CSR supports daily operations, maintains patient records, and assists the veterinary team in providing outstanding patient care.

We offer a comprehensive benefits package, including medical, dental, and vision coverage, a 401(k) plan, paid time off, and holidays. Flexibility with hours is required to support the hospital.

Qualifications

• High school diploma or equivalent required.
• Veterinary or animal care background strongly valued.
• Basic computer proficiency and scheduling tools.
• Able to perform basic math for cash handling and billing.
• Professional, empathetic communication with clients.

Responsibilities

• Greet clients and patients warmly with professionalism and empathy.
• Check-in and check-out efficiently; liaise with staff on patient status.
• Maintain client records and process charges accurately; ensure payments.
• Schedule and confirm appointments; triage based on urgency.
• Assist with hospital communications about services, vaccines, and aftercare.

Skills

Customer service

Communication

Empathy

Cash handling

Scheduling

Education

High school diploma or equivalent

Tools

Practice management software

Microsoft Office

Job description

Full-Time or Part-Time CSR - Bay Beach Veterinary Hospital

Bay Beach Veterinary Hospital in Virginia Beach, Virginia is a multi-doctor general practice serving 90% small animals and 10% exotics. We have a strong focus on maintaining exceptional client communication, patient care and medical protocol standards, and visiting specialists provide echocardiogram and advanced ultrasound services. Bay Beach Veterinary Hospital also has a Emergency Practice sister hospital located just 20 minutes away open 24/7!

Full-Time and Part-Time Client Service Representative Positions

Position Summary:

The Client Service Representative (CSR) plays a vital role in creating a positive first and lasting impression for our clients and their pets. The CSR is responsible for delivering exceptional service both in person and over the phone, handling client interactions with professionalism, empathy, and care. This position supports the smooth operation of the hospital by managing client communications, maintaining accurate records, and assisting the veterinary team in providing outstanding patient care.

Primary Responsibilities:

• Greet clients and patients warmly, providing professional, empathetic, and attentive service while answering in-person inquiries promptly.
• Complete patient check-in and check-out efficiently while serving as a liaison with hospital staff and communicating real-time patient status and flow changes.
• Maintain client communications via phone, email, and mail, including follow-ups and thank-you messages.
• Schedule, confirm, and forward book appointments, routing requests appropriately; triage patients based on urgency.
• Communicate clearly about hospital services, wellness care, vaccinations, diagnostics, surgical aftercare, and specialty packages.
• Handle sensitive situations (e.g., euthanasia, test results, payments) with tact and professionalism.
• Maintain accurate patient records, request and attach prior records, and ensure charges are captured.
• Complete cash reconciliation, end-of-day financial tasks, and bank deposits while accurately processing payments and refunds, including transactions through Care Credit and credit card terminals.
• Fill veterinary prescriptions accurately and provide instructions to clients.
• Assist with over-the-counter product sales and maintain inventory.
• Support veterinarians, technicians, and Practice Manager with patient care and administrative tasks.
• Maintain a clean, organized, and safe hospital environment; follow safety and hygiene protocols.
• Participate in opening, closing, and weekend duties as assigned.
• Perform all other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous experience working with animals preferred; veterinary or animal care background strongly valued.
• Basic computer proficiency, including the ability to use computer systems, email, practice management software, Microsoft Office applications, and basic scheduling tools.
• Able to perform basic math for cash handling, billing, and appointment management.
• Manual dexterity required for typing, filing, and handling patients or supplies.
• Strong written and verbal communication skills; able to communicate clearly with clients, team members, and veterinarians.
• Demonstrated ability to provide professional, empathetic, and client-focused service while maintaining composure in high-stress or emotionally challenging situations.
• Ability to lift and carry up to 50 pounds and safely handle animals up to 130 pounds.
• Comfortable sitting, standing, walking, bending, and kneeling for extended periods throughout the workday.
• Professional, neat appearance consistent with hospital standards.

Hours:

• Must be able to work a flexible schedule and be available for scheduling during all hours the practice is open to support hospital operations

Compensation and Benefits:

• We offer a comprehensive benefits package that includes medical, dental, and vision coverage. In addition, employees are eligible to participate in our 401(k) retirement plan. Other benefits include paid time off, paid holidays and access to employee assistance program.

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