Full-Time Operations & Compliance Coordinator

LightFeather; Arlington (VA); Hybrid; USD 40,000 - 45,000; Full time

Job summary

LightFeather is seeking a Full-Time Operations & Compliance Coordinator to support our daily business operations, ensuring compliance, accuracy, and accountability across teams while keeping internal processes on track and maintaining operational consistency. The ideal candidate is dependable, detail-oriented, highly organized, and capable of managing multiple priorities effectively.

This on-site/hybrid role in Arlington, VA involves managing timesheets, tracking GFE, coordinating calendars,

Qualifications

• Bachelor's degree in any discipline with strong organizational skills.
• Proficiency in Excel and Google Workspace.
• Familiarity with Jira and Greenhouse applicant tracking systems.
• Strong written communication and documentation skills.
• Highly reliable and able to manage multiple priorities.

Responsibilities

• Manage and track timesheets for all employees.
• Oversee government-furnished equipment (GFE) tracking and daily workflows.
• Coordinate calendars for meetings, invitations and follow-ups.
• Maintain state compliance records and update company websites as needed.
• Prepare compliance reports, BD pipeline data, and contract metrics.
• Take meeting minutes, track action items, and prepare decks.
• Maintain collaboration tracking tools to ensure task visibility.
• Handle resume updates, software tracking, and file organization.
• Partner with part-time members to prepare reports, decks, and surveys.
• Conduct prescreens to assess candidates against requirements.
• Review resumes and shortlist qualified candidates.
• Schedule interviews across stakeholders and calendars.
• Communicate with candidates throughout the recruitment pipeline.
• Track candidate statuses and notes in the Greenhouse ATS.

Skills

Excel

Google Workspace

Written communication

Multi-priority management

Education

Bachelor's degree

Tools

Jira

Greenhouse

Job description

LightFeather is seeking a Full-Time Operations & Compliance Coordinator to support our daily business operations. In this role, you will help ensure compliance, accuracy, and accountability across teams while keeping internal processes on track and maintaining operational consistency. The ideal candidate is dependable, detail-oriented, highly organized, and capable of managing multiple priorities effectively. This is a Full-Time, On-site/Hybrid Position.

• Location: On-site/Hybrid – Arlington, VA
• Job Type: Full-time
• Salary: $40,000–$45,000k annually

Key Responsibilities

• Manage and track timesheets for all employees.
• Oversee government-furnished equipment (GFE) tracking, end-of-day (EOD) follow-ups, and daily operational workflows.
• Coordinate calendars to ensure meetings, invitations, and follow-ups are handled promptly.
• Maintain state compliance records and update company websites as needed.
• Prepare and update compliance reports, business development (BD) pipeline data, and contract data-call metrics.
• Take meeting minutes, track action items, and prepare weekly and biweekly meeting decks.
• Maintain and update collaboration tracking tool to ensure visibility into tasks and progress.
• Handle resume updates, software tracking, and file organization across shared systems.
• Partner with part-time team members to prepare reports, training decks, and surveys.
• Conduct initial phone and video prescreens to assess candidates’ qualifications, experience, availability, and salary expectations against position requirements.
• Review resumes and applications to shortlist qualified candidates for hiring managers.
• Coordinate and schedule interviews across multiple stakeholders and calendars.
• Maintain clear and timely communication with candidates throughout the recruitment pipeline to provide a strong candidate experience.
• Track candidate statuses and notes accurately in the Greenhouse Applicant Tracking System (ATS).

Required Qualifications

• Bachelor’s degree in any discipline with a strong organizational or analytical emphasis.
• Proficiency in Excel and Google Workspace.
• Familiarity with project-tracking tools or applicant tracking systems, such as Jira and Greenhouse.
• Strong written communication and documentation skills.
• Highly reliable and able to manage multiple priorities effectively.

Why Join LightFeather?

At LightFeather, you're not just taking a job—you're joining a purpose-driven team that delivers innovative, mission-critical solutions to make a real difference. You'll work on diverse, meaningful projects that challenge and inspire you, alongside some of the best minds in the industry.

LightFeather is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.