Full Time Move In Coordinator

The Crossings at North River; Tuscaloosa (AL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision, life ins.

Paid Time Off & Holidays

Flexible schedule

Job summary

The Crossings at North River is seeking an Administrative Assistant to support admissions and marketing activities at our Tuscaloosa, AL community. You will manage checklists, schedules, and calendars to ensure smooth resident admissions while coordinating with families, moving companies, and utility providers.

The role also covers administrative support for the Administration and Marketing departments, including preparing materials, updating documents for signatures, and assembling welcome

Qualifications

• High school diploma or GED required.
• At least two years of related work experience.
• Valid state driver’s license and liability insurance for Marketing travel.

Responsibilities

• Develop and maintain checklists, schedules and events calendar for admissions coordination.
• Provide administrative support to the Administration and Marketing departments.
• Assemble welcome packages and review resident paperwork and fees.
• Schedule appointments with new residents and ensure all forms and signatures are completed.

Skills

Administrative support

Coordination

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About the Company:

We are a premier senior living retirement community dedicated to creating a welcoming, warm environment for the residents who call our community home. We offer competitive pay, comprehensive rewards program, and a true team environment. If you are looking for a challenging and highly rewarding career, we want to hear from you!

What You Will Do:

• Develop and maintain checklists, schedules and calendar of events to ensure smooth admission to the Community with high emphasis placed on coordination and communication with new residents, their respective families, their moving companies, the utility companies, etc.
• Provide support to the Administration department (ex. relieves front Concierge for lunch and/or breaks)
• Provide administrative support to the Marketing Department. Supply marketing staff with updated sales and marketing materials. Compose and update letters and documents for signatures.
• Upon notification of new resident, assemble welcome package and documents for that resident's admission.
• Schedule appointments with new residents to review all necessary paperwork and fees, complete forms, provide resident handbook and obtain signatures as required. Follow-up to ensure all documentation is complete and fees are collected.
• Establish, maintain and communicate move-in and delivery dates with all Department Directors, other appropriate staff and parties concerned, coordinate changes as necessary.
• Perform other duties as assigned by Supervisor.

Why You Are Qualified:

• High school diploma or equivalent (GED) required.
• At least two (2) years of related work experience required.
• Valid state driver's license (and liability insurance) to use personal vehicle for Marketing travel required.
• On a daily basis, throughout the workday: Must be capable of sitting, standing, walking, climbing stairs, reaching, turning, bending, stooping, crouching and kneeling, reaching over the head, grasping with both hands, and fine manipulation. Must physically be able to lift up to 15 pounds unassisted.

Why You Should Apply:

• Competitive pay.
• Great benefits including medical, dental, vision, life insurance and more.
• Excellent growth and advancement opportunities.
• Generous Paid Time Off (PTO) & Holiday Pay programs
• Flexible working schedule

Hired candidates will be required to successfully complete a criminal background check, valid references, pre-employment drug test, physical and proof of employment eligibility. EOE.