Full Time - Accounting Clerk

Copley; Northern (KY); Hybrid; USD 32,000 - 43,000; Full time

Job summary

Copley, based in Northern Kentucky, seeks an Accounting Clerk to support fiscal operations in a small office environment. The role includes handling invoices, payroll withholdings, tax processing, and audit support.

Ideal candidates have a high school diploma or GED (associate degree preferred) and experience with bookkeeping software; proficiency in MS Office and UAN is a plus. Ability to work independently and maintain confidentiality is essential.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience with bookkeeping, accounting, and payroll software.
• Proficient in MS Office and able to adapt to new software systems.

Responsibilities

• File and maintain fiscal records in hard-copy and electronic formats.
• Enter invoices for accounts payable and process payroll withholdings.
• Research AP statements for timely payment and locate missing documents.
• Review and enter receipts into UAN; maintain receipt binder.
• Manage credit card receipt batch settlements.
• Process monthly hotel bed tax billing and receipts for the Township.
• Assist Fiscal Officer with reports and payroll tasks.
• Support payroll functions.
• Index receipts, POs, and invoices in OnBase.
• Assist with additional tasks as needed.
• Coordinate with departmental assistants to maintain fiscal records.
• Assist auditors during audits.

Skills

Communication

Organization

Independent work

Confidentiality

Adaptability

Credit card processes

Education

High school diploma or GED

Two-year college degree preferred

Tools

Microsoft Office

Uniform Accounting Network (UAN)

OnBase

Job description

Accounting Clerk Job Description

Qualifications

• Education1. High school diploma or GED.
• 2. Two-year college degree preferred.
• 3. Training or experience with bookkeeping, accounting, and payroll computer software.

Special Requirements

• 1. Knowledge of and ability to use a variety of office equipment, i.e. copier, scanner, computer, postage, filing systems, etc.
• 2. Experience in accounting, bookkeeping, record keeping, and management functions.
• 3. Good verbal and written communication, organizational, and interpersonal skills.
• 4. Able to work independently with minimal supervision.
• 5. Must maintain confidentiality of information processed.
• 6. Must be flexible in work environment and job duties as both could change frequently.
• 7. Computer experience required, including Microsoft Office and the ability to adapt to new software systems used by the Fiscal Office, and be able to create and use spreadsheets.
• 8. Knowledge of credit card processes and systems.
• 9. Experience with the Uniform Accounting Network (UAN) accounting system of the Ohio Auditor of State is beneficial, but not required.

Duties and Responsibilities

• 1. File and maintain all Fiscal records, in hard-copy and electronic formats as currently defined, as required to comply with regulations and to provide a clear audit trail.
• 2. Enter invoices for accounts payable and process vouchers for payroll withholdings.
• 3. Research accounts payable statements from vendors to ensure accurate and timely payment per the check run schedule. Locate any missing documentation from departments as instructed by Assistant to the Fiscal Officer.
• 4. Review and enter receipts into Uniform Accounting Network system. Maintain receipt binder.
• 5. Manage credit card receipt batch settlement deposits per the process for these funds.
• 6. Process the monthly billing and receipts of the hotel bed taxes for the Township.
• 7. Assist the Fiscal Officer and the Assistant to the Fiscal Officer as instructed in researching documents to prepare reports.
• 8. Support the Fiscal Office with various payroll functions.
• 9. Index fiscal receipts, Purchase Orders, Blanket Certificates, etc., invoices, and payments in OnBase.
• 10. Assist the Fiscal Officer and Assistant to the Fiscal Officer as requested with additional tasks.
• 11. Work with the Departmental Administrative Assistants to maintain departmental fiscal records including purchase requests, purchase orders, invoices, payroll, and others.
• 12. Assist the auditors during audits.

Salary

$27.35/Hour