Full-Cycle Payroll & Accounting Specialist

Proworks Services, Inc; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Proworks Services, Inc is seeking an experienced Payroll Specialist to own the full payroll cycle from timecard review to final processing. This role also handles payroll accounting, including journal entries, GL reconciliations, accruals, and labor cost allocations.

The ideal candidate has 4+ years of hands-on payroll experience, strong Excel skills, and proficiency with payroll software. You will collaborate with HR and Accounting, ensuring accuracy and confidentiality across the organization.

Qualifications

• 4+ years of hands-on payroll experience including independent full-cycle payroll processing.
• Experience preparing journal entries, accruals, and general ledger reconciliations.
• Experience reconciling payroll and timekeeping data and resolving discrepancies independently.
• Strong Excel skills, including formulas, lookups, and pivot tables.
• Proficiency with payroll, timekeeping, and accounting software.
• Ability to manage competing payroll and month-end deadlines with accuracy.
• Strong analytical, organizational, communication, and employee service skills.
• Ability to work independently, safeguard confidential information, and collaborate with HR and Accounting.
• Follow established payroll requirements and internal controls and elevate policy questions.

Responsibilities

• Independently manage accurate and timely payroll processing for a large employee population.
• Review and reconcile timecards, earnings, deductions, overtime, PTO, and payroll adjustments before finalizing payroll.
• Verify approved changes to pay rates, employee status, deductions, and terminations against supporting documentation.
• Investigate and resolve discrepancies between payroll and timekeeping systems.
• Prepare manual check requests, corrections, and other approved adjustments.
• Review payroll registers and labor distribution reports for accuracy.
• Respond to employee payroll inquiries professionally while maintaining confidentiality.
• Support year-end processing, W-2 reporting, audits, and payroll tax reviews.
• Prepare payroll journal entries and reconcile payroll-related general ledger accounts.
• Calculate and reconcile month-end payroll and PTO accruals.
• Allocate payroll expenses to departments, programs, or cost centers.
• Prepare reclassifications and investigate payroll-related bank reconciliation differences.
• Analyze payroll activity and account balances across periods, explain material variances, and prepare corrections.
• Prepare payroll, overtime, PTO, headcount, and labor distribution reports.
• Support payroll budget-to-actual analysis and forecasting.
• Maintain complete supporting documentation for financial close, management review, and audits.

Education

Bachelor’s degree in accounting or related field

Tools

Excel

Payroll software

Timekeeping software

Job description

Proworks Services, Inc is seeking an experienced Payroll Specialist to own the full payroll cycle from timecard review to final processing. This role also handles payroll accounting, including journal entries, GL reconciliations, accruals, and labor cost allocations.

The ideal candidate has 4+ years of hands-on payroll experience, strong Excel skills, and proficiency with payroll software. You will collaborate with HR and Accounting, ensuring accuracy and confidentiality across the organization.