FT - Permit Specialist - Building Services Division

Ogden City Economic Development Division; Ogden (UT); On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Language Pay

Holidays

Sick, Vacation, and Comp Time Leave

Medical and Dental

EAP- Employee Assistance Program

Life Insurance

Long-Term Disability

Wellness Program

Tuition Reimbursement

Job summary

Ogden City is seeking a Permit Specialist in Building Services to manage permit applications, issue permits, and coordinate reviews with multiple city departments.

You will assist contractors, developers, and the public, ensure compliance with adopted codes, and maintain accurate permit records. Strong communication and customer service skills are essential.

Qualifications

• High school diploma or equivalent is required.
• Two years of admin/customer service/permit-related experience preferred.
• ICC Permit Technician Certification or ability to obtain within 12 months is required/desired.
• Experience with permit management software is desirable.

Responsibilities

• Receive and process building permit applications for residential, commercial, and industrial projects.
• Provide information to contractors, developers, architects, engineers, and the public about permitting and codes.
• Coordinate routing of permit applications to departments for review and approval.
• Verify licensing, insurance and other regulatory docs prior to issuance.
• Issue permits and schedule inspections; maintain permit records.

Skills

Customer service

Permit processes

Communication

Record keeping

Multi-tasking

Education

High school diploma or equivalent

ICC Permit Technician Certification or ability to obtain within 12 months

NIMS IS100/IS200/IS700/IS800 training or ability to complete within 3 months

Tools

Permit management software

Permit tracking software

Job description

PERMIT SPECIALIST

Department: Community and Economic Development

Division: Building Services

Pay Grade: GRADE 125: $48,959.85 - $70,991.78 Annual Salary ($23.54 - $34.13 Hourly Rate)

FLSA Status: Non-Exempt, Merit, Full-Time, Eligible for benefits.

GENERAL PURPOSE

Performs administrative and technical work related to the processing and issuance of building permits and related development applications. Provides customer service to contractors, developers, and the public regarding permitting procedures, application requirements, and adopted codes and ordinances. Reviews permit applications for completeness, routes plans to appropriate departments for review, coordinates inspection scheduling, and maintains permit records. Receives general supervision from the Building Services Supervisor or Building Services Director.

Essential Job Functions

• Receive, review, and process building permit applications for residential, commercial, and industrial construction to ensure required documentation and information are complete.
• Provide information and assistance to contractors, developers, architects, engineers, and the public regarding permit requirements, application procedures, adopted building codes, and related city ordinances.
• Coordinate and route permit applications and construction plans to appropriate departments and reviewing agencies for review and approval.
• Verify contractor licensing, insurance requirements, and other regulatory documentation prior to permit issuance.
• Calculate and assign permit fees in accordance with adopted fee schedules; direct applicants to appropriate payment methods and verify payment status prior to permit issuance.
• Issue building permits and related approvals once all departmental reviews and requirements have been satisfied.
• Schedule inspections and coordinate inspection requests with building inspectors and other city departments.
• Maintain accurate permit records, including digital files and reports within the City's permitting software system.
• Assist with issuing certificates of occupancy and other final approvals after verification that required inspections and documentation are complete.
• Maintain records related to permits, inspections, and plan review activity.
• Assist with monitoring permit activity and tracking application status to ensure timely processing.
• Attend and participate in professional meetings and training to stay current with adopted codes, permit processing procedures, and software systems.
• Participate in safety and risk management activities; take action to reduce liability to the City.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees are required to communicate in-person with the public during office hours; and employees are required to use on-site equipment.
• Perform other related duties as required or assigned.

Education And Experience Requirements

• High school diploma or equivalent.
• Two (2) years of increasingly responsible administrative, customer service, or technical experience related to permitting, construction, building inspection support, records management, or municipal government operations is preferred.
• Experience working with permit management software systems or construction documentation is desirable.
• Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

Special Requirements

• Possession of, or ability to obtain, an appropriate, valid Utah driver's license.
• Possession of International Code Council (ICC) Permit Technician Certification, or ability to obtain within twelve (12) months of hire as a condition of continued employment.
• Employees will be required to complete NIMS IS100, IS200, IS700, and IS800 within three months of hire.

Knowledge, Skills, And Abilities

• Knowledge of general building permit processes and municipal development procedures.
• Knowledge of basic building construction terminology and principles.
• Knowledge of applicable city ordinances, state adopted construction codes, and permitting requirements.
• Skill in providing effective customer service and communicating technical information to the public.
• Skill in maintaining accurate records and managing multiple applications simultaneously.
• Skill in operating computer systems, permit tracking software, and standard office equipment.
• Ability to review permit applications and support documentation for completeness and accuracy.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to understand and follow oral and written instructions.
• Ability to establish and maintain effective working relationships with coworkers, contractors, developers, and the public.
• Ability to comply with all city policies and regulations, including safety and risk management standards.
• Bilingual (Spanish) skills preferred; employees who demonstrate proficiency through an approved language assessment may be eligible for additional compensation in accordance with City policy.
• Ability to maintain physical condition is appropriate to the performance of assigned duties and responsibilities which may include the following: walking or standing for extended periods of time, communicating with others, reading, writing, and operating assigned equipment and vehicles.
• Ability to maintain effective audio-visual discrimination and perception needed for: making observations, communicating with others, reading, writing, and operating assigned equipment and vehicles as required by the position.
• Ability to maintain mental capacity allows for effective interaction and communication with others.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to comply with all city policies and regulations, including safety and risk management standards.

Ogden City Benefits

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF