Front Welcome Desk Receptionist (BLANK AST 2)

University of California - Davis; Davis (CA); On-site; USD 37,000 - 52,000; Full time

Job summary

UC Davis is seeking a Welcome Desk receptionist to be the first point of contact for a broad spectrum of individuals, including students, faculty, staff, parents, and the public. You will screen calls, direct visitors, and create a welcoming environment while supporting records management and confidential materials for senior leadership.

The role involves 40% reception support, 40% administrative tasks and special projects, and 20% records management for the Office of the Chancellor and Provost.

Qualifications

• Bachelor's degree in related area and / or equivalent experience/ training.
• Professional experience working in an executive level office environment or welcome desk.
• Accounts Payable, purchasing and business operations experience
• Experience using various software programs (word processing, scheduling, spreadsheets, and databases) to accomplish assignments.
• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Experience writing, editing and proofreading skills with strict attention to grammar, spelling, and punctuation to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office.

Responsibilities

• Provide front-desk reception and respond to inquiries.
• Perform administrative tasks and special projects.
• Manage OCP records and document retention.

Skills

Executive office experience

Accounts payable / purchasing

Software skills (Office, scheduling,\n

Education

Bachelor's degree in related field

Tools

AggieTravel

AggieBuy

PrePurchasing

Ceremonies and Events Management System (CEMS)

Job description

Under supervision of the Business Operations Manager, act as first point of contact for the building for a broad spectrum of individuals and groups. As the Welcome Desk receptionist, responsible for responding to a variety of inquiries from students, faculty, staff, parents, and the general public. As the first point of contact for a broad spectrum of individuals and groups, respond to a variety of inquiries and create a welcoming environment. Screen and direct callers/visitors. Independently investigate questions and issues to provide assistance. Provide records management support by scanning, indexing, and retrieving documents. Serve as backup support to the Office of the Chancellor and Provost (OCP) Operations team. Administers/Revokes building access to individuals as needed. Purchasing and accounts payable duties. This position has regular access to collective bargaining information and decisions and provides support to the senior management team regarding the confidential retention of such documents.

Apply By Date:

October 27, 2026 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience/ training.
• Professional experience working in an executive level office environment or welcome desk.
• Accounts Payable, purchasing and business operations experience
• Experience using various software programs (word processing, scheduling, spreadsheets, and databases) to accomplish assignments.
• Exceptional organizational and project management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Experience writing, editing and proofreading skills with strict attention to grammar, spelling, and punctuation to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office.

Preferred Qualifications

• Experience with UC Davis software systems such as AggieTravel, AggieBuy, PrePurchasing and Ceremonies and Events Management System (CEMS).
• Knowledge of the relative roles of faculty, staff and administrators, and the protocols for communications and interactions between these parties in the university environment.
• Knowledge of University of California and UC Davis campus policies and procedures.

Key Responsibilities

• 40% - Reception Desk Support
• 40% - Administrative Support and Special Projects
• 20% - OCP Records Management

Department Overview

The Office of the Chancellor and Provost (OCP) have overall responsibility for the leadership, management, and administration of the campus. The OCP Finance, Operations, and Human Resources provides support in the areas of finance, human resources, and technology for all units within the OCP.

POSITION INFORMATION

• Salary or Pay Range: $26.72/hr. - $37.85/hr.
• Salary Frequency: Hourly
• Salary Grade: 109
• UC Job Title: BLANK AST 2
• UC Job Code: 004723
• Number of Positions: 2
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00 AM to 5:00 PM
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Continuous 6 to 8+ Hours
• Lifting/Carrying 0-25 Lbs - Frequent 3 to 6 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Microwave/Radiation - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Continuous 6 to 8+ Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work flexible schedule including occasional overtime to meet business needs; provide coverage for the fellow receptionists during planned absences. Restricted vacation schedule May through July.

Special Requirements

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination