Front Office Team Lead

Mindpath Health Medical Group; Vista (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

Mindpath Health is seeking a Front Office Team Lead to supervise Front Office Coordinators, guide staff in daily operations, and ensure efficient patient flow across one or more offices, including the Isla Vista location.

You will oversee checklists, support onboarding, and escalate issues while partnering with Operations to implement improvements and maintain high service standards in a university health setting.

Qualifications

• High school diploma or equivalent required.
• Experience with EMR/EHR or practice management systems required.
• Prior team lead or supervisory experience with strong leadership skills.

Responsibilities

• Perform all responsibilities outlined in Front Office Coordinator job description.
• Serve as a real-time point of contact for Front Office Coordinators in one or multiple offices, providing guidance, answering questions, and supporting day-to-day operations.
• Monitor completion of daily, weekly, and monthly front office checklists and designated operating reports to ensure timely and accurate execution of tasks.
• Escalate operational concerns or workflow issues to the Operations Supervisor or other appropriate leaders.
• Support the rollout of new initiatives by providing feedback during planning, implementation, and post-launch phases; help identify opportunities for improvement and share insights from the front office perspective.
• Champion consistency and excellence in front office operations by modeling best practices and reinforcing standard operating procedures.
• Assist with onboarding and informal training of new Front Office Coordinators, offering peer support and guidance to promote confidence and competence.
• Collaborate with leadership to identify gaps in front office processes and contribute to solutions that enhance efficiency and service quality.
• Foster a positive and collaborative team culture, encouraging open communication and mutual support among Front Office Coordinators.
• Maintains compliance with company policies and regulatory standards and models professional conduct within the office.
• Other duties as assigned.

Skills

Leadership

Customer service

Communication

Data entry

Problem solving

Team coordination

Education

High school diploma

Tools

EMR/EHR

Microsoft Office

Multiline phone systems

Job description

Make a Difference. Grow in Your Career. Thrive with Us.

About the Role

At Mindpath Health, we're on a mission to make mental health care more accessible and more human. As a national leader in mental health services, we empower our clinicians, support our teams, and prioritize care that helps people truly thrive.

The Front Office Team Lead serves as a trusted peer leader and operational support resource for Front Office Coordinators and Clinicians across one or more offices. This role performs the role of Front Office Coordinator and also supports peers with real-time guidance, reinforces standard processes, and helps ensure consistency, efficiency, and a positive patient and team experience at the front office level. The Lead, FOC supports day-to-day operations by monitoring workflow execution, assisting with onboarding and informal training, and serving as a point of escalation for front office questions and issues. This role partners closely with Operations leadership to identify process gaps, support new initiatives, and promote best practices, while remaining actively engaged in front office workflows. Perform the full range of FOC duties, including front desk operations, patient check-in, scheduling, and phone coverage, while serving as a peer lead. This role is ideal for someone passionate about serving university students, faculty, and staff in an outpatient setting and supporting our College Health Program.

This role is full-time (40 hours/week, Monday-Friday) onsite in our Isla Vista office.

Responsibilities

What You'll Do

• Perform all responsibilities outlined in Front Office Coordinator job description
• Serve as a real-time point of contact for Front Office Coordinators in one or multiple offices, providing guidance, answering questions, and supporting day-to-day operations.
• Monitor completion of daily, weekly, and monthly front office checklists and designated operating reports to ensure timely and accurate execution of tasks.
• Escalate operational concerns or workflow issues to the Operations Supervisor or other appropriate leaders.
• Support the rollout of new initiatives by providing feedback during planning, implementation, and post-launch phases; help identify opportunities for improvement and share insights from the front office perspective.
• Champion consistency and excellence in front office operations by modeling best practices and reinforcing standard operating procedures.
• Assist with onboarding and informal training of new Front Office Coordinators, offering peer support and guidance to promote confidence and competence.
• Collaborate with leadership to identify gaps in front office processes and contribute to solutions that enhance efficiency and service quality.
• Foster a positive and collaborative team culture, encouraging open communication and mutual support among Front Office Coordinators.
• Maintains compliance with company policies and regulatory standards and models professional conduct within the office.
• Other duties as assigned.

Qualifications

What You'll Bring

• High school diploma or equivalent required.
• Experience with EMR/EHR or practice management systems required.
• Prior team lead or supervisory experience with strong leadership skills.
• 2+ years of front office, administrative, customer service, or clerical experience; healthcare preferred.
• Demonstrated customer service experience, including the ability to exercise sound judgment, independent thinking, and problem-solving when resolving issues
• Working knowledge of general administrative and clerical procedures
• Demonstrated leadership skills, which may include prior team lead or supervisory experience or informal leadership responsibilities
• Exceptional interpersonal skills with the ability to build effective relationships with patients, clinicians, leadership, and peers
• Ability to influence, support, and guide others without direct authority
• Intermediate proficiency with Microsoft Office (Outlook, Excel, Word)
• Experience with multiline phone systems
• Accurate typing and data entry skill
• Strong oral and written communication skills
• High attention to detail with the ability to prioritize and multitask
• Ability to work independently while also collaborating effectively within a team

Compensation
The pay rate for this position is $24.75 per hour.

Why Join Mindpath Health?

When you join our team, you're not just accepting a job, you're stepping into a community built on support, inclusion, and growth.

• Medical, Dental, and Vision coverage
• Employee Assistance Program (EAP)
• Life & Long-Term Disability Insurance
• 401(k) with employer match
• Paid time off starting at 15 days per year
• Paid parental leave

About Us

Mindpath Health is redefining how mental health care is delivered. Today, we operate in more than 100 locations across six states, providing a full range of psychiatric and therapy services via in-person and telehealth appointments. Our team is deeply committed to supporting total health through compassionate, collaborative care.

If you're looking for a purpose-driven organization where your work truly matters, we'd love to meet you.

Mindpath Health is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

About Mindpath Health

We are a clinician-led organization with patients at its heart, driven to make life better for those we serve. Our team believes in the combined power of autonomy, support, and collaboration.

Clinical growth

Take advantage of growth opportunities through our professional development program and in specialty clinics.

Media Taskforce

We provide opportunities to contribute quotes or articles for publication to build mental health awareness and reduce stigma.

Our national team ensures we support local markets by contracting with most commercial insurance companies.

Take advantage of growth opportunities through our professional development programs.

Full-time employees can enjoy medical, dental, vision, supportive time off policies, paid parental leave, 401(k).