Front Office Coordinator

Mindpath Health; Irvine (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Employee Assistance Program (EAP)

Life & Long-Term Disability Insurance

401(k) with employer match

Paid time off starting at 15 days per,

Paid parental leave

Tuition reimbursement

Job summary

Mindpath Health in Irvine is seeking a Front Office Coordinator to support clinicians, patients, and our College Health Program. This full-time, on-site role ensures a welcoming, patient-centered environment, manages front desk tasks, schedules, collects co-pays, updates records in EMR/EHR, and coordinates communication across departments.

You will bring 2+ years of clerical/front office experience in healthcare, proficiency with Microsoft Office and practice management systems, and strong

Qualifications

• Experience using EMR/EHR and/or practice management systems required.
• High school diploma or equivalent is required.
• 2+ years of clerical/administrative/front office coordination experience.
• 1+ year of healthcare customer service experience is preferred.
• Proficiency with Microsoft Office, multiline phone systems, accurate data entry.

Responsibilities

• Serve as the first point of contact for patients and visitors, delivering a positive, professional patient experience.
• Schedule appointments and manage calls, triage messages, and relay patient needs to clinical staff.
• Collect co-pays and outstanding balances; explain paperwork and complete patient forms.
• Verify and update patient demographics and insurance information.
• Assist patients with understanding Mindpath Health policies and services.
• Escalate as needed and support patient safety and satisfaction.
• Assist clinicians by managing arrivals, scheduling changes, and general tasks.
• Collaborate with front office, clinical teams, and leadership to improve operations.
• Identify patient satisfaction concerns and contribute to resolutions.
• Maintain strict confidentiality of protected health information.

Skills

EMR/EHR

Data entry

Microsoft Office

Multiline phone systems

Customer service

Interpersonal skills

Communication

Organization

Problem-solving

Teamwork

Confidentiality

Healthcare experience

High school diploma

Education

High school diploma or equivalent

Tools

Practice Management Systems

Job description

Overview

Make a Difference. Grow in Your Career. Thrive with Us.

About the Role

At Mindpath Health, we’re on a mission to make mental health care more accessible and more human. As a national leader in mental health services, we empower our clinicians, support our teams, and prioritize care that helps people truly thrive.

The Front Office Coordinator is a vital member of the Front Office team, supporting clinicians, patients, and our College Health Program. This role is ideal for someone passionate about serving university students, faculty, and staff in an outpatient setting. The Front Office Coordinator delivers consistently friendly, high-quality customer service across all patient interactions, both in person and over the phone, helping to foster a welcoming, safe, and patient-centered environment. This position manages front desk and general administrative functions related to coordinating patient care, utilizing Electronic Health Record and Practice Management systems to maintain accurate, up-to-date records and facilitate effective communication across departments in alignment with Mindpath Health standards.

This role is full-time (40 hours/week, Monday–Friday) onsite in our Irvine office.

Responsibilities

What You’ll Do

• Serve as the first point of contact for patients and visitors, delivering a positive, professional patient experience in person and by phone
• Schedule appointments; answer, triage, and route incoming calls and messages; and communicate patient needs to clinical staff in a timely manner
• Collect co-pays and outstanding balances, explain paperwork, and ensure accurate completion of patient forms
• Collect, verify, and update patient demographic and insurance information
• Assist patients with understanding Mindpath Health policies, procedures, and services
• Recognize situations requiring escalation and use effective de-escalation techniques to support patient safety and satisfaction
• Support clinicians by managing arrivals, scheduling changes, incoming communications, and general administrative tasks (faxing, copying, scanning)
• Collaborate effectively with front office staff, clinical teams, and leadership to support daily operations and continuous process improvement
• Identify patient satisfaction concerns and contribute recommendations for resolution
• Adhere to company policies and maintain strict compliance with patient privacy and confidentiality standards

Qualifications

What You’ll Bring

• Experience using EMR/EHR and/or practice management systems required
• High school diploma or equivalent
• 2+ years of recent experience in a clerical, administrative, receptionist, or front office coordination role
• 1+ year of customer service experience, preferably in a healthcare setting
• Proficiency with Microsoft Office (Outlook, Excel, Word), multiline phone systems, and accurate data entry/typing
• Strong interpersonal skills with the ability to build effective relationships with patients, clinicians, leadership, and staff
• Demonstrated empathy and compassion when supporting individuals experiencing mental health challenges
• Ability to remain calm, professional, and effective when assisting upset patients or families
• Excellent verbal and written communication skills
• Strong organizational skills with keen attention to detail and the ability to prioritize and multitask in a fast-paced environment
• Effective problem-solving skills, sound judgment, and the ability to think independently under pressure
• Ability to work both independently and collaboratively as part of a team
• Commitment to maintaining strict confidentiality of all personal and protected health information

CompensationThe pay rate for this position is $23 per hour.

Why Join Mindpath Health?

When you join our team, you’re not just accepting a job, you’re stepping into a community built on support, inclusion, and growth.

Benefits & Perks

• Medical, Dental, and Vision coverage
• Employee Assistance Program (EAP)
• Life & Long-Term Disability Insurance
• 401(k) with employer match
• Paid time off starting at 15 days per year
• Paid parental leave
• Tuition reimbursement

About Us

Mindpath Health is redefining how mental health care is delivered. Today, we operate in more than 100 locations across six states, providing a full range of psychiatric and therapy services via in-person and telehealth appointments. Our team is deeply committed to supporting total health through compassionate, collaborative care.

If you're looking for a purpose-driven organization where your work truly matters, we’d love to meet you.

Mindpath Health is proud to be an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.