Front Office Supervisor

Stonebridge; Boston (MA); On-site; USD 33,062 - 35,817; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) matching

Paid time off

Job summary

Stonebridge in Boston, MA is seeking a Front Office Supervisor who will lead front desk staff, drive guest satisfaction, and help manage room rates and inventory in the PMS system. You will train guest service agents, recruit front desk personnel with the General Manager, and supervise scheduling, performance reviews, and adherence to brand standards to ensure efficient hotel operations.

This role requires strong communication, problem solving, and leadership skills, with a focus on safety,

Qualifications

• Bachelor's degree or 1–2 years related experience
• Ability to read and interpret safety rules, operating instructions, and manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees
• Ability to calculate figures and percentages
• Ability to interpret and perform basic computer functions (Outlook, Word, Excel)

Responsibilities

• Lead front desk staff to achieve guest satisfaction scores
• Train guest service agents on procedures
• Recruit and select front desk staff in collaboration with GM
• Manage weekly front office schedules
• Monitor rates and inventory in the PMS system

Skills

Customer service

Leadership

Training

Problem solving

Education

Bachelor's degree

Related experience or training

Tools

Outlook

Word

Excel

Job description

Location

Boston, Massachusetts

Compensation

Starting Hourly Wage: $24.50/hour

Job Purpose

The purpose of a Front Office Supervisor is to consistently deliver results that contribute to the overall success of the hotel and the department by accomplishing performance objectives linked to revenues, business effectiveness and efficiencies and delivering exemplary customer service.

Essential Duties and Responsibilities

• Works with the hotel General Manager to achieve and exceed guest satisfaction scores in all areas of the hotel.
• Responsible for satisfaction scores for the front desk operations. Addresses any deficiencies in the area immediately.
• Works with the corporate training department to develop action plans as necessary to achieve expected guest satisfaction scores.
• Effectively trains guest service agents on proper front desk procedures.
• Recruits, interviews and selects, in conjunction with the General Manager, the most qualified candidates for front desk positions.
• May prepare weekly schedules for front office staff.
• Address performance deficiencies of front office staff through coaching and disciplinary actions.
• Complete performance evaluations for front office staff timely.
• May be responsible for posting weekly guest satisfaction scores for hotel associates to see and review.
• Ensures guest service agents are in compliance with clean, neat uniforms and name badges.
• Required reports are timely and of a quality that can be shared with corporate.
• Rates are accurate and monitored daily.
• Is proficient at managing inventory in the property management system.
• Frequently meets with and reviews work generated by the night auditor.
• Maintains regular attendance and is consistently on time.
• Maintains high standards of personal appearance and grooming, which include compliance with the dress code.
• Performs any other duties as requested by supervisor.

Reasonable Accommodations

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the position.

Desired Competencies, Work Skills, and Knowledge

Organizational Support

• Observes and adheres to safety and security procedures, promoting a safe work environment.
• Ensures new hires complete new hire orientation.

Initiative

• Seeks out new assignments and assumes additional duties when necessary.
• Able to reach effective solutions, poses good questions, consults helpful resources, and does not stop at the first answer he/she comes across.

Dependability / Reliability

• Can be relied upon regarding task completion and follow up.
• Ensures work responsibilities are covered when absent.

Accountability

• Takes ownership of all work performed and communicated.
• Completes tasks on time or informs appropriate person with an alternate plan.

Productivity

• Organizes resources, performs tasks, and coordinates with other functions to most effectively and efficiently perform work responsibilities and accomplish objectives on a timely basis.
• Assists department in exceeding productivity standards.

Problem Solving

• Identifies and resolves problems in a timely manner, using intuition and experience to complement data.
• Gathers and analyzes information skillfully.

Workplace Respect

• Demonstrates knowledge of EEO policy and promotes a harassment-free environment.
• Shows respect and sensitivity for cultural differences.
• Able to build morale and group commitments to achieve goals and objectives.

Oral / Written Communication

• Practices attentive and active listening with all employees.
• Listens without interruption and gets clarification.
• Actively participates in meetings, contributing ideas to improve the company.

Customer Service Skills

• Solicits customer feedback to improve service.
• Personally demonstrates a commitment to customer service by anticipating and responding promptly to guest needs.

Financial Management

• Monitors and controls labor costs.
• Seeks approval for overtime, if required.

People Management

• Provides regular performance feedback and proactively addresses performance concerns of staff.
• Develops staff so that successful customer service scores are achieved.

Education and Experience Requirements

• Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Qualifications

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Ability to interpret and perform basic computer functions. Knowledge of Outlook, Word, and Excel.

Supervisory Responsibilities

• Position has supervisory responsibilities of front office staff.

Work Environment

• Indoor work environment
• Minimal to moderate noise levels consistent with hotel environment

Physical Demands

During the course of performing the physical demands of this position, associates are expected to observe and adhere to safety and security procedures, promoting a safe work environment. The physical activity normally entails the following attributes.

• Stand more than 2/3 of the time
• Walk less than 1/3 of the time
• Sit less than 1/3 of the time
• Lift up to 15 lbs less than 1/3 of the time.
• Push / pull up to 15 pounds.

Benefits

Stonebridge offers comprehensive benefits including medical, dental, vision, PTO, 401(k) matching, wellness support, life and disability coverage, savings accounts, tuition aid, and travel and lodging perks.

Legal Disclaimer

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Equal Employment Opportunity

Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.