Front Office Specialist - Colon & Rectal Surgery Marietta

5000 Wellstar Medical Group, LLC; Atlanta (GA); On-site; USD 34,000 - 52,000; Full time

Job summary

Wellstar is seeking a Front Office Specialist to deliver exceptional patient service at the front desk in Georgia. You will greet patients, register, check in/out, schedule appointments, manage cash, and perform administrative tasks to support the practice’s operations.

The position requires a high school diploma and at least 2 years of front office experience in a medical setting. Proficiency in medical terminology and strong English communication are essential.

Qualifications

• High school diploma or equivalent.
• 2 years administrative front office experience in a physician practice or health care setting.
• Computer skills essential; familiarity with medical terminology.
• Strong verbal and written communication; English proficiency.

Responsibilities

• Greet patients and guests in person or by phone, identify self and practice.
• Register and schedule patients; verify insurance eligibility and collect necessary paperwork.
• Check-in/out and handle cash management; balance daily transactions.
• Coordinate with clinical staff and providers to ensure smooth patient flow.
• Assist with administrative tasks such as coordinating with representatives and visitors.

Skills

Customer service

Verbal communication

English language

Education

High school diploma

Tools

EHR (Experion)

Medical coding CPT/ICD

Job description

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift Day (United States of America) Job Summary: The Front Office Specialist (FOS) is responsible for illustrating exceptional customer service and focus to WellStar's patients and customers. This includes greeting customers, registering patients at check-in and check out, answering telephones, scheduling appointments, cash management, and/or adiminstrative functions that support the practice's operations. The FOS is an important team member in achieving patient experience, employee engagement, and financial goals. This position is considered a highly functioning position where the team member must be able to multi-task while at the same time communicate with various customers.

Core Responsibilities and Essential Functions:

Customer Service:

• a. In Adherence to our AIDET principles, the FOS will greet patients and guests in a warm, friendly manner in person or on the telephone; identifying self and practice.
• b. Answering incoming calls; directing to appropriate personnel, taking messages when appropriate within the EHR, handling non-clinical processes, and scheduling patient appointments as requested.
• c. Communicating quickly and often with patients, if there is a delay or wait for patient care.
• d. Working with both clinical staff and providers in a team approach.
• e. Managing patient call wait times; being alert to queues in the system, responding to voicemails and messages timely, offer options to call patients back, if they are on hold too long.

Operations/Revenue Cycle:

• a. Registering/scheduling patients for appointments; ensuring patient insurance eligibility through Experion, checking in patients, scanning insurance cards and ID into the EHR, and ensuring completion of all necessary paperwork.
• b. Collecting co-pays and any outstanding balances, adherence to the WMG LD90 cash management policy.
• c. Managing cash allowance; verifying opening balance, ensuring all correct change and collections are made and accounted for, accurately balancing superbills/posting report with bank bag for each daily close.
• d. Checking patients out; collecting any deductibles or self pay account balances, setting up payment arrangements on balances, and/or scheduling next appointment visits
• e. Contacting patients for appointment reminders.

Administrative:

• Coordinating with the clinic for pharmaceutical representatives, visitors, sample pick-ups, and other clinic requests.
• Other duties as assigned by management.

Required Minimum Education:

• High school diploma or equivalent.

Required Minimum Experience:

• 2 years administrative front office experience in a physician practice or health care setting.

Preferred Previous customer service experience

Required Minimum Skills:

Computer skills essential. Medical terminology including coding needed (CPT-4, ICD-9, and HCPCS) preferred. Knowledge of insurance filing and requirements. Strong verbal and written communication skills. Must be able to communicate and understand verbal and written English language and display a positive attitude while working in a team setting.

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.

Nationally ranked and locally recognized for our high-quality care and inclusive culture, Wellstar is one of Georgia's largest and most integrated healthcare systems. Every day, 24,000+ of us work together to provide personalized care for patients at every age and stage of life - and our team members are the foundation of that care.

Mission, Vision & Values

OUR MISSION:

To enhance the health and well-being of every person we serve.

OUR VISION:

Deliver world-class healthcare to every person, every time.

OUR VALUES:

We serve with compassion We pursue excellence We honor every voice

Culture of Excellence Wellstar consistently receives attention and accolades from national organizations that set the standards for world-class care. Our system-wide practice of safety principles, assessing and addressing errors and seeking feedback from our patients and customers continually earns recognition for advances in safety and quality. Featured on the FORTUNE "100 Best Companies to Work For" list and Seramount 100 Best Companies list, we not only provide top-notch care for our patients, but also foster the culture of Wellstar as a Great Place to Work.