Front Office Representative Children's Mulispecialty Clinic

Banner University Medical Group; Tucson (AZ); On-site; USD 25,000 - 33,000; Full time

Job summary

Banner Health's Wilmot Children's Multispecialty Clinic in Tucson, AZ is hiring a front desk/registration specialist. You will greet patients, collect forms, verify insurance, schedule appointments and aid with check-in, while maintaining accurate records and courteous communication with families and care teams.

In a fast-paced, patient‑centered environment you will manage payments, assist with insurance benefits and authorizations, and support patient flow from arrival to departure.

Qualifications

• High school diploma or GED required.
• Experience in patient financial services or insurance processes.
• Ability to multitask with minimal supervision.
• Strong communication skills, both written and spoken.
• Proficiency with office software (word, Excel, databases).
• Arizona Fingerprint Clearance Card and FBI/Criminal history affidavit may be required.

Responsibilities

• Perform registration and check-in, including data entry and collecting signatures.
• Verify insurance coverage and obtain referrals/authorizations.
• Calculate patient liability and explain financial policies.
• Enter payments and reconcile daily transactions.
• Schedule appointments and manage patient flow.
• Provide courteous communication to patients and care teams.
• Assist with patient records requests and releases.
• Support patient services to facilitate visits.
• Work independently in a fast-paced environment.

Skills

Customer service

Data entry

Phone support

Interpersonal skills

Education

High school diploma or GED

Tools

MS Office

Billing software

Job description

Primary City/State: Tucson, Arizona Department Name: PPA-Wilmot-Clinic Work Shift: Day Job Category: Revenue Cycle

You have a place in the health care industry. There’s more to health care than IV bags and trauma rooms. We support all staff members as they find the path that is right for them. If you’re looking to leverage your abilities – you belong at Banner Health.

BUMG Wilmot Children's Multispecialty Clinic provides treatment and management for a broad spectrum of conditions, ranging from common pediatric issues to complex medical needs. The clinic focuses on a family-centered approach, offering child-friendly lobby areas and collaborative provider communication. As the front face of the clinic office, you will greet and provide customer service to patients and families. Perform registration and assist in the check in process assisting with forms, intakes, scheduling, and insurance cards. In this role you will assist with answering phones and taking messages as well as calculate and collect patient payments according to insurance verification and benefits.

Location: 535 N Wilmot Rd, Ste 101 Tucson, AZ Hours: Hours vary between 8:00-5:30 This is a 40 hour work week, 8 hours per day, Mon-Fri Banner University Medical Group is our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 1,100-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 1,200 residents and fellows.

Our practice values and encourages the three-part mission of academic medicine: research, education and excellent patient care.

POSITION SUMMARY

This position coordinates a smooth patient flow process by answering phones, scheduling patient appointments, providing registration of patient and insurance information, obtaining required signatures following established processes, procedures and standards. This position also verifies insurance coverage, validates referrals and authorizations, collects patient liability and provides financial guidance to patients to maximize medical services reimbursement efforts. This also includes accurately posting patients at the point of service and releasing information in accordance with organizational and compliance policies and guidelines.

CORE FUNCTIONS

1. Performs registration/check-in processes, including but not limited to performing data entry activities, providing patients with appropriate information and intake forms, obtaining necessary signatures and generating population health summary.
2. Verifies insurance eligibility benefits for services rendered with the payors and documents appropriately. Assists in obtaining or validating pre-certification, referrals, and authorizations.
3. Calculates and collects patient liability according to verification of insurance benefits and expected reimbursement. Explains and provides financial policies and available resources for alternative payment arrangements to patients and their families.
4. Enters payments/charges for services rendered and performs daily payment/charge reconciliation in a timely and accurate manner. Balances cash drawer at the beginning and end of the day and prepares daily bank deposit with necessary paperwork sent to centralized billing for record purposes.
5. Schedules office visits and procedures within the medical practice(s) and external practices as necessary. Maximizes reimbursement by scheduling patients in accordance with payor plan provisions. Confirms patient appointments for the following day as necessary and ensures patients are properly prepared for visits.
6. Demonstrates proactive interpersonal communications skills while dealing with patient concerns through telephone calls, emails and in-person conversations. Optimizes patient flow by using effective customer service/communication skills by communicating to internal and external customers, care team, management, centralized services and HIMS.
7. Assists in responding to requests for patient medical records according to company policies and procedures, and state and federal laws.
8. Provides a variety of patient services to assist in patient flow including but not limited to escorting patients, taking vitals and patient history, assisting in patient treatment, distributing mail and fax information, ordering supplies, etc.
9. Works independently under regular supervision and follows structured work routines. Works in a fast paced, multi-task environment with high volume and immediacy needs requiring independent decision making and sound judgment to prioritize work and ensure appropriateness and timeliness of each patient’s care.

MINIMUM QUALIFICATIONS

• High school diploma/GED or equivalent working knowledge.
• Requires knowledge of patient financial services, financial, collecting services or insurance industry experience processes normally acquired over one or more years of work experience.
• Requires the ability to manage multiple tasks simultaneously with minimal supervision and to work independently.
• Requires strong interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences.
• Strong knowledge in the use of common office software, word processing, spreadsheet, and database software are required.
• Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.
• An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

• Work experience with the Company’s systems and processes is preferred.
• Previous cash collections experience is preferred.
• Additional related education and/or experience preferred

EEO/Disabled/Veterans

Banner Health supports a drug-free work environment.

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