Front Office Receptionist

Torah Prep; University City (MO); On-site; USD 26,000 - 32,000; Full time

Job summary

Torah Prep School of St. Louis is seeking a Front Office Receptionist to be the welcoming face of the school. You will manage visitor sign-in, answer inquiries, route calls, and support daily office operations with professionalism.

The role requires a high school diploma, strong communication, and proficiency with Microsoft Office or Google Workspace. You will coordinate schedules, maintain confidential information, and assist with administrative tasks to keep the school running smoothly.

Qualifications

• Minimum high school diploma or equivalent.
• Proven experience as a receptionist, front desk, or similar role.
• Excellent verbal and written communication with a customer-focused attitude.
• Strong organizational, multitasking, and problem-solving skills.
• Proficiency with Microsoft Office or Google Office Suite.

Responsibilities

• Greet visitors and direct them to appropriate staff.
• Notify personnel of arrivals and assist with sign-in procedures.
• Address student needs such as notes, dismissals, or minor injuries.
• Respond to inquiries from visitors, parents, faculty and staff in a timely manner.
• Answer and route phone calls professionally; take accurate messages.

Skills

Customer service

Communication

Organizational skills

Multitasking

Confidentiality

Calm under pressure

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Job description

Torah Prep School of St. Louis is the largest Jewish Day School in the state of Missouri, providing Torah-based religious and secular education to over 315 students from preschool to 8th grade. Our faculty is composed of some of the most sincere, dedicated and accomplished academic professionals and rebbeim anywhere. The pursuit of excellence exhibited by our staff is largely what's behind the innovative and rigorous education that students receive at Torah Prep School.

We are currently seeking a Front Office Receptionist.

Front Office Receptionist

Serves as the face of the organization, providing a welcoming, organized, and efficient first point of contact for visitors, staff, and clients. This role is key in ensuring smooth daily operations through excellent communication, administrative support, and multitasking capabilities.

Key Responsibilities:

• Greeting parents and directing them to the appropriate person or department with a warm and professional demeanor.
• Notifying appropriate personnel of visitor arrivals and assist with sign-in procedures.
• Addressing students' needs (i.e. late notes, early dismissals, minor student injuries, etc.) in a caring manner.
• Responding to inquiries from visitors, parents, faculty and staff in a timely manner.
• Answering and routing phone calls professionally.
• Taking accurate messages and delivering them to the appropriate person or department.
• Assisting with administrative tasks, such as entering student attendance, keeping track of faculty attendance, and logging student visits to the office.
• Communicating important updates to faculty and staff.
• Managing schedules and calendars.
• Handling incoming and outgoing mail and deliveries.
• Maintaining a tidy and organized reception area.
• Coordinating building schedule needs with administrators and facilities manager.
• Monitoring office supplies and inventories.
• Coordinating with other departments to ensure smooth school-wide operations.
• Troubleshooting basic technical issues.
• Maintaining confidentiality with sensitive information.
• Performing other duties as assigned.

Requirements & Skills:

• High school diploma or equivalent is required
• Proven experience as a Receptionist, Front Desk Representative, or similar role.
• Excellent verbal and written communication skills and a customer-focused attitude
• Strong organizational, multitasking, and problem-solving skills
• Proficiency in Microsoft Office Suite (Word, Excel) and/or Google Office Suite (Docs, Sheets, Gmail)
• Professional appearance and positive, friendly attitude
• Ability to handle sensitive information with confidentiality
• Experience with office equipment (e.g., fax machines, printers) is a plus
• Ability to remain calm and effective under pressure

Hours:

• Mondays - Thursdays, 12:15 - 4:30
• Fridays, 12:15 - 3:00