Front Office Receptionist

Paycom - ATS; Dallas (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Paycom - ATS is seeking a Front Desk Receptionist to be the warm, first contact in our clinical office. You will check patients in and out, schedule appointments, answer phones, and support daily front desk operations.

This on-site role requires strong communication, organization, and customer service to manage demographics, insurance information, payments, and a safe waiting area.

Qualifications

• High school diploma or GED required; prior experience preferred but not required.
• Strong communication, active listening, and time management skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong customer service with proficiency in office software and scheduling systems.

Responsibilities

• Greet and check in patients; ensure timely flow.
• Manage multiple phone lines and scheduling systems.
• Receive referrals and contact patients for scheduling.
• Provide visit information, estimated charges, and documentation.
• Verify patient ID and insurance; assist with forms and billing questions.
• Collect and record payments (copays, co-insurance, deductibles, and balances).
• Schedule, reschedule, and confirm appointments.
• Maintain accurate patient records and demographics.
• Keep reception area clean, organized, and sanitized.
• Assist patients in distress and monitor waiting area safety.
• Support additional duties as needed in a dynamic clinic.

Skills

Communication skills

Active listening

Time management

Organizational skills

Detail-oriented

Customer service

MS Office

Teams

Scheduling systems

Education

High school diploma or GED

Tools

MS Office

Scheduling systems

Teams

Job description

About the Role:As the Front Desk Receptionist, you will be the first point of contact for patients, creating a warm and welcoming experience while managing essential administrative duties. Key responsibilities include checking patients in and out, scheduling appointments, answering phone calls, processing point-of-service collections, and supporting daily front desk operations. You will also be responsible for maintaining a clean and organized reception area.What You’ll Do:Greet and check in patients; ensure timely patient flow.Manage multiple phone lines and scheduling systems.Receive referrals and contact patients for scheduling.Provide patients with visit information, estimated charges, and required documentation.Verify patient ID and insurance; assist with forms and billing questions.Collect and record payments (copays, co-insurance, deductibles, and balances).Schedule, reschedule, and confirm appointments.Maintain accurate and up-to-date patient records and demographics.Keep reception and waiting areas clean, organized, and sanitized.Assist patients in distress and monitor the waiting area for safety.Contribute to team efforts by performing additional tasks, as requested.Responsibilities may evolve, and additional duties may be assigned as needed.As with any dynamic clinical setting, responsibilities may evolve to meet the changing needs of the clinic and support overall team success.Qualifications & Requirements:High school diploma or GED required; prior experience preferred but not required.Strong communication, active listening, and time management skills.Highly organized, detail-oriented, and able to manage multiple priorities.Strong customer service skills with proficiency in office software (e.g., MS Office, Teams) and scheduling systems.Behavioral Expectations:Demonstrate a positive attitude, compassionate care, professionalism, confidentiality, accuracy, and teamwork.Ability to remain focused for extended periods and manage multiple tasks efficiently.Ability to work independently or as part of a team, adapt to change, and maintain a professional appearance and demeanor.Work Environment & Physical Expectations:On-site, clinical office setting.Monday–Friday, daytime schedule; occasional after-hours meetings may be required.Ability to sit for extended periods, move throughout the office as needed, and perform light lifting; manual dexterity required for frequent computer and phone use.