Front‑Office Medical Clerk — Data Entry & Records

Unlocking The Spectrum; Indianapolis, Northern (IN, KY); Hybrid; USD 20,664,000 - 27,552,000; Full time

Job summary

Unlocking The Spectrum is seeking a detail-oriented Medical Office Clerk to support our front-office operations and maintain accurate electronic records. You will handle data entry, file organization, and patient communications to keep clinical workflows running smoothly.

Ideal candidates have excellent typing, strong written and verbal communication, and familiarity with Microsoft Office, Google Workspace, and EHR systems, while upholding HIPAA privacy standards in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Proven experience with basic data entry and computer literacy (Microsoft Office, Google Workspace, EHR systems).
• Strong typing skills and keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to maintain patient confidentiality in compliance with HIPAA regulations.

Responsibilities

• Data Entry & Management: Input patient and company files accurately into system.
• Digital File Management: Organize, categorize, and archive digital documents with secure records handling.
• Email & Communication Handling: Triage routine emails and forward clinical messages to appropriate staff.
• Greet clients and families, assist with check-in procedures, and answer the phone as needed.
• Monitor incoming mail and distribute accordingly.

Skills

Data entry

Typing

Verbal communication

Written communication

HIPAA compliance

Education

High school diploma

Tools

Microsoft Office

Google Workspace

EHR systems

Job description

Unlocking The Spectrum is seeking a detail-oriented Medical Office Clerk to support our front-office operations and maintain accurate electronic records. You will handle data entry, file organization, and patient communications to keep clinical workflows running smoothly.

Ideal candidates have excellent typing, strong written and verbal communication, and familiarity with Microsoft Office, Google Workspace, and EHR systems, while upholding HIPAA privacy standards in a fast-paced environment.