Front Office Manager, High School

Peoria Unified School District; Glendale (AZ); On-site; USD 55,000 - 70,000; Full time

Job summary

Peoria Unified School District in Glendale, AZ is seeking a Front Office Manager for Ironwood High School to oversee daily front office operations and provide administrative support to school leadership.

The role supervises front office staff, coordinates communications with parents and community, and manages schedules, records, and procurement in alignment with district policies.

Qualifications

• High School Diploma or GED; associate/bachelor's preferred.
• Minimum of three (3) years of administrative experience with supervisory responsibilities.
• Typing speed of at least 55 wpm and ability to pass background checks.
• Knowledge of district procurement and purchasing procedures.
• Able to work outside normal hours if required.

Responsibilities

• Supervise front office staff including hiring, training, scheduling and performance reviews.
• Coordinate daily office operations and ensure timely, accurate administrative tasks.
• Serve as primary contact for inquiries from parents, students, staff and community.
• Schedule meetings, prepare agendas, and coordinate school events.
• Maintain confidential personnel records, payroll actions, and timekeeping.
• Oversee procurement, inventory, and purchase orders for office supplies.
• Prepare reports on budgets, staffing and school operations.
• Ensure compliance with district policies and regulations.
• Support leadership with data analysis and strategic projects.

Skills

Leadership

Supervisory skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Office management

Customer service

Fiscal accounting knowledge

Education

High School Diploma or GED

Associate or Bachelor's degree preferred

Tools

Tyler ERP

AESOP

Microsoft Office Suite

Job description

• Location:
  Ironwood High School - Glendale, AZ
  

Position Title:Front Office Manager, High School
Department: High School Education Services
Supervisor: High School Principal
Term of Employment: 12 months or 245 Days
Salary Classification: Exempt 2

Job Summary: The High School Office Manager oversees the daily operations of the front office, providing high-level administrative support to school leadership and ensuring efficient coordination of office functions. This position supervises front office staff and serves as a key liaison between the school, district departments, students, parents, and the community.

Essential Duties and Responsibilities:

• Manage and supervise front office staff, including selection, training, scheduling, performance evaluation, and delegation of tasks.
• Coordinate and oversee daily office operations, ensuring timely and accurate completion of administrative tasks.
• Serve as the primary point of contact for internal and external communications, including handling inquiries from parents, students, staff, and community members.
• Schedule and coordinate meetings, interviews, workshops, and school events; prepare agendas and materials as needed.
• Maintain confidential personnel records, process payroll actions, and monitor attendance and timekeeping systems.
• Oversee procurement and inventory of office supplies and equipment; manage requisitions and purchase orders.
• Prepare and manage reports related to budgets, expenditures, staffing, and school operations.
• Ensure compliance with district policies and applicable federal, state, and local regulations.
• Support school leadership with special projects, data analysis, and strategic planning initiatives.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficiency in district systems such as Tyler school ERP, and AESOP.
• Strong leadership and supervisory skills are important.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Knowledge of office management practices, fiscal accounting, and customer service principles.
• Knowledge of school district procurement and purchasing procedures.
• Skilled in using Microsoft Office Suite and other relevant software applications.

Minimum Qualifications:

• High School Diploma or GED required; associate or bachelor's degree preferred.
• Minimum of three (3) years of administrative experience in a professional office setting, including supervisory responsibilities.
• An equivalent combination of education and experience may be considered.

Other Requirements:

• Must be able to type a minimum of 55 wpm.
• Must be able to obtain and maintain an IVP Fingerprint Clearance card and pass a background clearance check.
• May be required to work outside normal working hours.
• Valid Arizona driver's license may be required.
• Ability to lift and carry up to 20 pounds.