Front Office Coordinator, Neurology

University of Maryland Medical System; Easton (MD); On-site; USD 24,000 - 34,000; Full time

Job summary

Searchbox l.l.c. seeks a clerical assistant to support clinical operations, including scheduling, registration, and customer service at the front desk. You will manage telephone lines, verify insurance, and ensure complete patient information is captured for visits.

Responsibilities include registering patients, scheduling with physicians, handling payments, and maintaining patient records. Healthcare environment experience is preferred and certification in scheduling is a plus.

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of customer service experience.
• Front-desk experience preferred.
• Healthcare environment experience preferred.
• Certification in scheduling and registration preferred.

Responsibilities

• Receives and screens visitors and telephone calls.
• Provides general information in person and on the telephone.
• Calls patients to verify appointments.
• Verifies patient demographic information including insurance prior to visits.
• Performs data entry of patient demographic information.
• Registers all patients at each visit.
• Processes and collects patient payments including co-pays and balances.
• Schedules patients for physician visits and maintains calendars.
• Handles referrals and communicates with clinical staff.
• Prepares examination rooms and maintains cleanliness.

Skills

Customer service

Front desk

Interpersonal communication

Multidisciplinary teamwork

Medical office software

Education

High School Diploma or GED

1 year customer service experience

1 year front-desk experience

Tools

Scheduling and Registration Certification

Job description

Job Requirements

Under moderate supervision, performs a variety of clerical activities to support clinical operations including customer service, telephone management, scheduling, registration, and copay collections. Ensures that all provider schedules are appropriately populated, telephones are managed, and complete registration information is captured prior to or during each patient visit.

Job Summary

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Duties

• Receives and screens visitors and telephone calls.
• Provides general information in person and on the telephone.
• Calls patients to verify appointments.
• Verifies patient demographic information including insurance verification prior to the patient visit for all pre‑scheduled patients.
• Performs data entry of patient demographic information.
• Types letters and faxes information as needed.
• Registers all patients at each visit utilizing established policies for the capture of complete and up‑to‑date patient and insurance information.
• Receives and documents patient responsible payments including co‑payments, past balance payments, and other patient‑responsible charges.
• Schedules patients for physician visit.
• Maintains and updates appointment calendars.
• Processes all referral requests by physicians and patients within a timely manner and according to clinic procedure.
• Notifies clinical personnel of patient arrival.
• Maintains entry log of incoming visitors.
• Processes and delivers departmental mail.
• Prepares examination room for patients.
• Cleans examination rooms between patients and at the end of the day.
• Tracks down labs on patients and follows up with lab companies when errors occur.
• Coordinates files and office information - updates charts, labs, x‑rays, dictated notes, etc.
• Pulls and prepares charts for current and follow‑up appointments.
• Processes and maintains medical records in accordance with records protocols.
• Discharges each patient via established policies, including charge entry for current visit if appropriate, scheduling of future appointments, facilitation of ancillary procedures as necessary, and provides for the patient a receipt for services rendered.
• Performs other duties as assigned.

Work Experience and Education

• High School Diploma or equivalent (GED) is required.
• One (1) year of customer service experience required.
• One (1) year relevant front‑desk experience preferred.
• Experience within a healthcare environment preferred.
• Certification in scheduling and registration preferred.

Knowledge, Skills and Abilities

• Ability to interact with personnel of all levels within the organization and work within a multi‑disciplinary team environment.
• Interpersonal skills, customer orientation and an outgoing and pleasant demeanor.
• Prior experience and demonstrated competence with patient or customer information systems.
• Highly effective verbal, written and interpersonal communication skills to communicate effectively with all levels hospital staff, patients, visitors, and levels of staff.

Compensation

Pay Range: $17.68-$24.76