Front Office Coordinator

SENTA ENT and Allergy Physicians; Villa Rica (GA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health benefits

HSA

FSA

Disability insurance

PTO

Job summary

SENTA ENT and Allergy Physicians in Villa Rica, GA seeks a Front Office Coordinator to greet patients, schedule appointments, verify insurance, and maintain records.

You will support the clinical team, handle payments, ensure HIPAA compliance, and coordinate communications among staff. This role offers opportunities to grow in a dedicated medical practice with competitive benefits.

Qualifications

• High school diploma or GED required.
• Medical reception experience preferred.
• Knowledge of standard clinic practices, policies and procedures.
• Read, write, and comprehend simple instructions, short correspondence, and memos.
• Possess strong organizational skills and the ability to multi-task.

Responsibilities

• Greet and check-in patients in a friendly and professional manner.
• Manage patient appointment scheduling, including rescheduling and cancellations.
• Answer incoming calls and direct inquiries as needed.
• Collect and verify patient information, including insurance details.
• Maintain patient records in the EMR system with accuracy and confidentiality.
• Process patient payments and provide receipts.

Skills

Customer service

Communication

Multitasking

Teamwork

Organization

Education

High school diploma or GED

Medical reception experience

Tools

EMR software

MS Office

Job description

Brief Description

Center for Allergy & Asthma of Georgia (CAAG), a leading Allergy and Asthma practice and an affiliate of SENTA Partners, with nine convenient locations in and around the metro Atlanta area, provides comprehensive treatment for asthma, allergy, and related pulmonary conditions.

SENTA Partners is a leading Management Services Organization (MSO) specializing in providing comprehensive support to ENT and Allergy private practices. Our mission is to help people Breathe better, Hear better, Live better. At SENTA, we focus on the operational efficiencies and financial performance of our partner practices, allowing physicians to focus on delivering exceptional patient care. We are committed to fostering a collaborative and supportive work environment where our employees can thrive and grow.

Position Summary

The Front Office Coordinator at SENTA Partners serves as the first point of contact for patients, visitors, and staff. This role is vital in ensuring the smooth and efficient operation of the practice by managing front office tasks, providing excellent customer service, and supporting the clinical team. The Front Office Coordinator is responsible for scheduling appointments, managing patient information, and facilitating communication between patients and medical staff.

Key Responsibilities

• Greet and check-in patients in a friendly and professional manner.


• Manage patient appointment scheduling, including rescheduling and cancellations.


• Answer incoming phone calls, respond to inquiries, and direct calls as needed.


• Collect and verify patient information, including insurance details and demographics.


• Maintain patient records in the practice management system, ensuring accuracy and confidentiality.


• Process patient payments, handle billing inquiries, and provide receipts for transactions.


• Coordinate communication between the front office, clinical staff, and physicians.


• Monitor and maintain the cleanliness and organization of the front office area.


• Assist patients with completing required forms and paperwork.


• Manage office supplies, ensuring availability for front office operations.


• Handle patient concerns or complaints with empathy and elevate issues when necessary.


• Support the administrative needs of the practice, including data entry, filing, and correspondence.


• Adhere to HIPAA regulations and company policies regarding patient information and confidentiality.

What We Offer:

• Comprehensive Health Benefits (Medical, Dental, and Vision)


• Health Savings Account (HSA)


• Flexible Spending Account (FSA)


• Short & Long Term Disability


• Holidays & Paid Time Off (PTO)


• Employee Assistance Program (EAP)


• Retirement Contribution Program - 401(K) Match

Requirements

Qualifications

• High school diploma or general education degree (GED) required


• Medical reception experience preferred


• Knowledge of standard clinic practices, policies and procedures


• Read, write, and comprehend simple instructions, short correspondence, and memos


• Effectively present information to customers, clients and peers


• Ability to work effectively both independently and as part of a team


• Possess strong organizational skills and the ability to multi-task


• Knowledge of MS Office and Electronic Medical Records (EMR)

Summary

• Certain US jurisdictions require SENTA Partners to provide new employees with a reasonable estimate of the salary for this role at the location in which the job may be performed. The posted salary range reflects our best estimate at the time of posting, though it's important to remember that actual salaries may vary. Factors that determine the final salary offer include office location, experience, skills, and current organizational needs.


• SENTA Partners is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected status.