Front Office Coordinator

Rondo Energy, Inc.; Alameda (CA); On-site; USD 60,000 - 72,000; Full time

Job summary

Rondo Energy, Inc. is seeking a Front Office Coordinator to enhance daily operations and support various teams. This role involves managing guest experiences, overseeing office operations, and providing administrative support. The ideal candidate has strong communication skills, is tech-savvy, and has a positive attitude.

Benefits

Comprehensive medical, dental, and vision coverage

401(k) with company match

Cell phone reimbursement

Catered lunches at HQ

Up to 12 paid holidays

Qualifications

• 5+ years of experience in a receptionist, office coordinator, or customer-facing admin role.
• Excellent communication skills—friendly, professional, and clear.
• Exceptionally organized and detail-oriented.

Responsibilities

• Manage daily guest and employee arrival schedules.
• Oversee daily catered lunch setup and cleanup.
• Support scheduling, meeting coordination, and internal events.

Skills

Communication

Organization

Customer Service

Tech-savvy

Tools

Microsoft Office

Notion

Envoy

Job description

Join to apply for the Front Office Coordinator role at Rondo Energy

About Rondo Energy

At Rondo, we help the world's most difficult-to-decarbonize industries rapidly lower their energy costs and carbon emissions.

Our low-cost, drop-in heat battery replaces fossil-fired boilers at industrial facilities, enabling companies to deeply decarbonize without making costly changes to their factories. Utilizing century-old refractory brick material and cutting-edge automation, Rondo Heat Batteries (RHBs) turn intermittent renewable electricity into continuous, high-temperature heat and power. With proven success in the field and modular models, we reduce cost and emissions across various industries, from food and textiles to steel and cement.

With a $3+ trillion market potential, we're driving new demand for renewables, improving energy security, and accelerating rapid carbon reduction within the world's most hard-to-abate sectors.

We're looking for a friendly, organized, and proactive team member to be the welcoming face of our office and help keep daily operations running smoothly. This key role supports teams across the company—from Finance to Business Development to Engineering—and plays a vital part in creating a positive and productive workplace environment!

What You'll Do

Core responsibilities include (but are not limited to):

Front Desk & Guest Management

• Manage daily guest and employee arrival schedules; ensure everything is ready for a seamless experience
• Greet visitors, clients, and vendors with professionalism and warmth
• Receive, log, and distribute incoming packages and deliveries

Office & Kitchen Operations

• Oversee daily catered lunch setup and cleanup
• Handle light kitchen duties to supplement our cleaning service—run the dishwasher, tidy conference rooms, restock paper goods and condiments
• Maintain an organized and well-stocked kitchen that our team loves
• Keep common areas clean, functional, and welcoming

Administrative & Team Support

• Support scheduling, meeting coordination, and internal events
• Help coordinate facility vendor visits, repairs, and office maintenance
• Collaborate on culture initiatives and team-building events

What You'll Bring

• 5+ years of experience in a receptionist, office coordinator, or customer-facing admin role
• Excellent communication skills—friendly, professional, and clear
• Tech-savvy, with confidence using tools like Microsoft Office, Notion, and Envoy
• Exceptionally organized and detail-oriented, with the ability to stay calm and focused in a dynamic environment
• A positive, can-do attitude and genuine enthusiasm for supporting others

Bonus Points

• Experience in a fast-paced startup or tech environment

What We Offer

• Comprehensive medical, dental, and vision coverage
• Life insurance and AD&D
• 401(k) with company match
• Cell phone reimbursement
• Up to 12 paid holidays, plus a company-wide December holiday week
• Catered lunches at HQ
• A stunning office location near the Oakland airport, just one block from the Bay—complete with sweeping views
• A chance to be part of a mission-driven company making a real impact on the planet

This role necessitates being on-site at our Alameda, California Headquarters daily. The estimated annual salary range for a candidate in the Bay Area for this role is between $60,000 and $72,000, plus equity in an early-stage, rapidly scaling global company. Additionally, you would be eligible for Rondo's excellent benefits listed above. Please note that some pay bands may have wide ranges of compensation to accommodate candidates' diverse sets of skill levels, experience, and geographic locations.

Rondo Energy is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do their best work. We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities.

Rondo is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the interview process, please let our recruiting team know.

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias.

Note to Recruitment Agencies: Rondo does not accept unsolicited agency resumes. Furthermore, Rondo Energy does not pay placement fees for candidates submitted by any agency other than its approved partners.