Front Office Assistant

Florida Atlantic University; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Florida Atlantic University’s FAU Medicine in Galen Building seeks a Front Office Assistant in Boca Raton, FL. You will be the first point of contact for patients, handle check-in, scheduling, and coordinating with clinicians and billing staff to ensure smooth operations.

Key duties include patient registration, managing medical records, and assisting with billing inquiries. Strong organizational, communication, and teamwork skills are essential for success in this role.

Qualifications

• Bachelor's degree or higher in a related field with at least 1 year of experience.
• Associate's degree with 3 years of relevant experience or a high school diploma with 5 years.
• Exceptional organizational and time-management skills; ability to handle multiple tasks.

Responsibilities

• Welcomes patients and manages check-in and scheduling for the Primary Care Office.
• Triages patient questions and coordinates with clinicians and staff.
• Maintains electronic medical records and supports billing procedures.
• Handles patient billing inquiries and communicates with billing company.
• Ensures privacy and security of confidential patient information per regulations.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Bachelor's degree in related field

Associate's degree

High school diploma

Tools

EMR systems

Medical billing software

Job description

For more information on everything FAU has to offer, please visit www.fau.edu/jobs .

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

The Florida Atlantic Medical Group, Primary Care Office is seeking a Front Office Assistant in Boca Raton, FL.

The Front Office Assistant works as part of an interdisciplinary team to provide outstanding and comprehensive services to patients and visitors. This position is responsible for day-to-day operations and coordination of all programs and services of the Primary Care Office (PCO) of the Florida Atlantic Medical Group.

This role serves as the first point of contact for patients. Ensures the accurate execution of clinical protocols in accordance with Good Clinical Practices, HIPPA, and required obligations to patients/participants, Directors, and clinical staff.

Summary of Responsibilities:

• Organizes, manages, and maintains all PCO activities including welcoming patients/participants, managing check-in and scheduling, triaging patient questions to appropriate clinician(s), creates and executes office, insurance, and billing procedures, and oversees and manages electronic medical record system.
• Manages registration process for PCO patients and caregivers. Ensures all parties are provided with accurate information on processes, manages concerns and resolves problems should they arise in the process.
• Conducts follow-up screenings (via phone, email, or in-person) according to established protocols.
• Investigates and resolves problems and ensures that information requests are handled in a professional and timely manner (i.e. variety of patient concerns, conflicts, billing and compliance issues, managing requests/issues, record requests, etc.).
• Coordinates and facilitates effective and timely communication between the Doctors, clinicians, labs, patients and participants in accordance to the proper chain of command.
• Prepares patient/participant charts and maintains medical records in accordance with established protocols and in compliance with state and federal regulations regarding privacy and security of confidential patient information. This position will have authority to create and maintain internal procedures (i.e. insurance billing procedures/management, office procedures, guest procedures, SOP for position)
• Manages patient billing or financial inquiries and coordinates responses with medical billing company.
• Acts as a liaison between laboratories and medical offices, as well as between insurance companies and the finance team, regarding patient billing and financial inquiries.
• Responsible authority for planning, inventory, purchasing, and cost control of office supplies.
• Contributes to the development and preparation of marketing materials and website.
• Provides administrative support to the Doctors and Medical Assistants.
• Assists patients/participants and caregivers with technology in the waiting room.
• Communicates with college and university facilities departments regarding building maintenance and IT issues.
• Maintains an impeccable, attractive environment in the office waiting area and other common areas of the clinical suites. Maintains and ensures advertisements and educational materials are displayed, are current, and relevant.
• Utilizes the Florida Atlantic Medical Group, Primary Care office clinical practice and HIPPA knowledge and communicates knowledge/information to all patients, participants, caregivers, etc.in a pleasant, professional, patient, and thorough manner.
• Performs other job-related duties as assigned and provides backup assistance as needed.

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Minimum Qualifications:

A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience; or an associate’s degree and 3 years of appropriate experience; or a high school diploma and 5 years of appropriate professional/specialized experience required.

Exceptional organizational and time management skills; and ability to handle multiple tasks required.

Experience working in clinical practice and familiarity with electronic medical records and medical billing preferred.

Ability to work collaboratively with all levels of faculty, staff, and medical professionals.

Exceptional verbal and written communication skills are essential for success in this position.

Salary:

$22.00 Hourly

College or Department:

OPS - COM: Practice Administrative Personnel

Location:

FAU Medicine - Galen Building

Work Days and Hours:

Monday – Friday, 8:30 a.m. -5 p.m. Some evenings and weekends as needed.

Application Deadline:

2026-09-17

Special Instructions to Applicant:

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:

Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.