Front Office Assistant

Amplifon

Pittsburgh (Allegheny County)

On-site

USD 18,752 - 26,708

Full time

14 days+

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Benefits offered by this job

$16.50/hour + monthly bonus opportunity

Work-life balance

Life insurance

Health Savings Account

401K with employer match

Job summary

A leading healthcare organization in Pittsburgh is seeking an Experienced HR Professional-Talent Acquisition Specialist. The role involves managing customer journeys, supporting store operations, and contributing to sales processes. Ideal candidates should have a high school diploma, administrative, and customer service experience. The position offers $16.50/hour, health benefits, and a work-life balance with scheduled hours from Monday to Friday, 8:30am to 5pm.

Qualifications

High school diploma or equivalent required.
Experience in a healthcare setting is preferred.
2+ years of administrative experience in a professional setting.

Responsibilities

Manage the customer journey and ensure quality experience.
Support store administration and operations efficiently.
Collaborate on marketing efforts and after-care services.

Skills

Administrative experience

Customer service background

Appointment setting

Microsoft Office proficiency

Inbound & outbound communication

Education

High school diploma or equivalent

Job description

Experienced HR Professional- Talent Acquisition Specialist- Process and Procedure Driven

Miracle-Ear, part of Amplifon, the global leader in retail hearing solutions, is expanding its team of Front Office Assistants. We are seeking passionate, driven individuals who are committed to making a difference every day. By joining Miracle-Ear, you’re not just working for a company – you’re working towards a purpose; helping people rediscover all the emotions of sound.

Responsibilities:

Manage the customer journey

Support the customer intake process by setting appointment expectations and delivering a quality customer experience throughout.
Perform effective schedule management through coordinating, screening, and confirming appointments, engaging with customers both over the phone and in-person.
Drive customer appointments to support store performance by making outbound calls to potential and existing customers.

Support store administration and operations

Monitor inventory, assist with billing/invoicing, answer customer inquiries, and support walk-ins.
Ensure data accuracy and privacy by maintaining the customer database, updating office records, and remaining compliant with all protected customer healthcare data.

Contribute to the retail sales process

Partner with the Hearing Care Professional to engage in marketing efforts, office promotions, and social media initiatives.
Prepare customer appointments and engage in the sale of hearing aid accessories.
Provide routine after-care services, including troubleshooting, cleaning, and maintaining hearing aid devices.

All recruiting efforts are handled by our regional team out of Waco, Texas, and applications must be submitted electronically. For compliance reasons, we do not accept hard-copy applications. As a healthcare organization, we kindly ask that you do not contact or visit the local Miracle-Ear store so that our team can prioritize customer confidentiality.

Qualifications:

High school diploma or equivalent
Administrative, reception, or customer service background
Experience working in a healthcare setting is preferred
2+ years of administrative experience in a professional setting
2+ years in a direct customer support role
2+ years of experience with appointment setting and customer database management
Comfortable handling inbound & outbound calls
Motivated to help drive sales goals
Proficient in Microsoft Office and Windows

What We Offer:

$16.50/hour + monthly bonus opportunity
Work-life balance, hours are M-F, 8:30am-5pm
Life insurance, Health Savings Account, 401K with employer match

About us:

For over 75 years, Miracle-Ear has led the way in innovation and customer service, helping over 50 million people with hearing loss. With 1,500 franchised and corporately owned retail clinics across the United States, we’ve developed a deep understanding of how to care for customer needs and take pride in improving every customers quality of life.

Through the Miracle-Ear Foundation, we give back to the local communities we serve, with a portion of every hearing aid sold helping someone in need. Fostering a culture of belonging allows us to deliver on our promise of helping millions of diverse customers rediscover all the emotions of sound.

Our parent company, Amplifon, is the global leader in the retail hearing aid industry, operating nearly 10,000 clinics in 29 countries worldwide. In recognition of our commitment to empowering people, we are thrilled to announce that Amplifon has been honored as a "Top Employer 2024" across Europe, the United States, Canada, and New Zealand by the Top Employers Institute.>

Equal Opportunity

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.

Seniority level