Front Office Assistant

Florida Atlantic University; Boca Raton (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

Florida Atlantic University seeks a Front Office Assistant in Boca Raton, FL to join the Florida Atlantic Medical Group, Primary Care Office. This role is the first point of contact for patients and supports day-to-day operations, including scheduling, billing, and HIPAA-compliant handling of information.

The position emphasizes interdepartmental cooperation and patient-centered service. Responsibilities include coordinating with doctors and staff, maintaining medical records and office

Qualifications

• A bachelor’s degree or higher with related experience is required or an associate’s degree with more experience; a high school diploma with substantial relevant experience is acceptable.
• Strong organizational and time management skills are essential for multitasking in a clinical office.
• Experience with electronic medical records and medical billing is preferred, plus teamwork with clinicians.

Responsibilities

• Organize and manage PCO activities, welcome patients, and handle check-in and scheduling.
• Triages patient questions to clinicians and oversees insurance and billing procedures.
• Maintain electronic medical records and patient charts per privacy rules.
• Communicate effectively with doctors, labs, patients, and staff to resolve issues.
• Provide administrative support to doctors and medical assistants.

Skills

Organizational skills

Time management

EMR experience

Verbal communication

Written communication

Team collaboration

Education

Bachelor’s degree or higher

Associate’s degree

High school diploma with experience

Tools

EMR system

Job description

Position Summary

The Florida Atlantic Medical Group, Primary Care Office is seeking a Front Office Assistant in BocaRaton,FL. The Front Office Assistant works as part of an interdisciplinary team to provide outstanding and comprehensive services to patients and visitors. This position is responsible for day-to-day operations and coordination of all programs and services of the Primary Care Office (PCO) of the Florida Atlantic Medical Group. This role serves as the first point of contact for patients. Ensures the accurate execution of clinical protocols in accordance with Good Clinical Practices, HIPPA, and required obligations to patients/participants, Directors, and clinical staff.

Summary of Responsibilities

• Organizes, manages, and maintains all PCO activities including welcoming patients/participants, managing check-in and scheduling, triaging patient questions to appropriate clinician(s), creates and executes office, insurance, and billing procedures, and oversees and manages electronic medical record system.
• Manages registration process for PCO patients and caregivers.
• Ensures all parties are provided with accurate information on processes, manages concerns and resolves problems should they arise in the process.
• Conducts follow-up screenings (via phone, email, or in-person) according to established protocols.
• Investigates and resolves problems and ensures that information requests are handled in a professional and timely manner (i.e. variety of patient concerns, conflicts, billing and compliance issues, managing requests/issues, record requests, etc.).
• Coordinates and facilitates effective and timely communication between the Doctors, clinicians, labs, patients and participants in accordance to the proper chain of command.
• Prepares patient/participant charts and maintains medical records in accordance with established protocols and in compliance with state and federal regulations regarding privacy and security of confidential patient information.
• This position will have authority to create and maintain internal procedures (i.e. insurance billing procedures/management, office procedures, guest procedures, SOP for position).
• Manages patient billing or financial inquiries and coordinates responses with medical billing company.
• Acts as a liaison between laboratories and medical offices, as well as between insurance companies and the finance team, regarding patient billing and financial inquiries.
• Responsible authority for planning, inventory, purchasing, and cost control of office supplies.
• Contributes to the development and preparation of marketing materials and website.
• Provides administrative support to the Doctors and Medical Assistants.
• Assists patients/participants and caregivers with technology in the waiting room.
• Communicates with college and university facilities departments regarding building maintenance and IT issues.
• Maintains an impeccable, attractive environment in the office waiting area and other common areas of the clinical suites.
• Maintains and ensures advertisements and educational materials are displayed, are current, and relevant.
• Utilizes the Florida Atlantic Medical Group, Primary Care office clinical practice and HIPPA knowledge and communicates knowledge/information to all patients, participants, caregivers, etc. in a pleasant, professional, patient, and thorough manner.
• Performs other job-related duties as assigned and provides backup assistance as needed.

Minimum Qualifications

• A bachelor’s degree in an appropriate area of specialization and 1 year of appropriate experience; or an associate’s degree and 3 years of appropriate experience; or a high school diploma and 5 years of appropriate professional/specialized experience required.
• Exceptional organizational and time management skills; and ability to handle multiple tasks required.
• Experience working in clinical practice and familiarity with electronic medical records and medical billing preferred.
• Ability to work collaboratively with all levels of faculty, staff, and medical professionals.
• Exceptional verbal and written communication skills are essential for success in this position.

Salary

$22.00 Hourly

College or Department

OPS - COM: Practice Administrative Personnel

Location

FAU Medicine - Galen Building

Work Days and Hours

Monday – Friday, 8:30a.m.-5 p.m. Some evenings and weekends as needed.

Application Deadline

2026-09-17

Special Instructions to Applicant

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

Application Documents Required

• Resume

Official Sealed Transcripts Required

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Pre-Employment Screenings Required

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

About FloridaAtlanticUniversity

Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life.

Equal Opportunity Statement

Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [e-mail].

Legal Disclosures

Florida Statute1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research‑related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS‑160 (Online Non‑immigrant Visa Application).