Front Office Assistant

Caterpillar; Anaheim (CA); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Prescription Insurance

Dental Insurance

Vision Insurance

Vacation Time

7 Paid Holidays

Short-Term Disability Insurance

Long-Term Disability Insurance

Life Insurance

Dependent Life and AD&D Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar is seeking a detail-oriented administrative professional to support internal communication and client interaction in a high-visibility setting. You will handle correspondence, scheduling, travel, and document management, while ensuring accuracy and professionalism across all deliverables.

Key duties include composing memos and invoices, coordinating calendars, directing calls, and providing meeting support.

Qualifications

• Strong interpersonal skills and professionalism.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication.
• Customer-service oriented with discretion and poise.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing calls.
• Oversee calendars and travel arrangements.
• Edit and proofread documents for quality and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

Interpersonal communication

Multitasking

Attention to detail

Verbal and written communication

Customer service

Tools

MS Office

Job description

In this highly-visible role you will showcase your polished interpersonal skills to facilitate internal communication between team members as well as to develop working relationships with prominent clients. You will also perform vital administrative tasks, helping to improve office efficiency and optimize workflow.

You will:

• Compose correspondence, memos, and invoices
• Provide telephone support by responding to and directing incoming calls
• Oversee calendars and travel arrangements
• Maintain quality control by editing and proofing work for errors and consistency
• Offer meeting support as needed
• Copy, fax, distribute, and file documents
• Take on other duties as assigned

You will need:

• Ability to balance competing projects in a demanding and fast-paced setting
• Meticulous attention to detail; high level of accuracy
• Outstanding written and verbal communication skills
• Service-oriented, flexible, and collaborative work style
• Warm, welcoming, and professional demeanor
• Capacity to handle challenging situations with poise and diplomacy
• Proficiency in MS Office

Your ability to anticipate office needs and operate with the utmost level of integrity and discretion will ensure your success in this rewarding support role!

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance

$46,000 yearly