Front Office Assistant

Caterpillar; New Orleans (LA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Dental Insurance

Vision Insurance

Vacation Time

Paid Holidays

Disability Insurance

Life Insurance

AD&D Insurance

Voluntary Life Insurance

Job summary

Caterpillar in New Orleans, LA seeks an organized administrative professional to support internal teams and assist prominent clients. This highly-visible role relies on polished interpersonal skills to facilitate communication and optimize office workflow.

You will handle correspondence, calendars, travel arrangements, and document management, while maintaining accuracy and discretion. The position offers competitive wages, comprehensive benefits, and opportunities to contribute to efficient

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing incoming calls.
• Oversee calendars and travel arrangements.
• Maintain quality control by editing and proofreading for errors and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

Written & Verbal

Attention to detail

Multitasking

Customer service

Diplomacy

Interpersonal skills

Professional demeanor

Tools

MS Office

Job description

In this highly-visible role you will showcase your polished interpersonal skills to facilitate internal communication between team members as well as to develop working relationships with prominent clients. You will also perform vital administrative tasks, helping to improve office efficiency and optimize workflow.

You will:

• Compose correspondence, memos, and invoices
• Provide telephone support by responding to and directing incoming calls
• Oversee calendars and travel arrangements
• Maintain quality control by editing and proofing work for errors and consistency
• Offer meeting support as needed
• Copy, fax, distribute, and file documents
• Take on other duties as assigned

You will need:

• Ability to balance competing projects in a demanding and fast-paced setting
• Meticulous attention to detail; high level of accuracy
• Outstanding written and verbal communication skills
• Service-oriented, flexible, and collaborative work style
• Warm, welcoming, and professional demeanor
• Capacity to handle challenging situations with poise and diplomacy
• Proficiency in MS Office

Your ability to anticipate office needs and operate with the utmost level of integrity and discretion will ensure your success in this rewarding support role!

Competitive wages and benefits, including:

• 401(k) Plan
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)

In addition, eligible employees are offered:

• Medical, Prescription, Dental & Vision Insurance
• Generous Vacation Time & 7 Paid Holidays
• Short and Long-Term Disability Insurance
• Life, Dependent Life and AD&D Insurance
• Voluntary Term Life Insurance

$46,000 yearly