Front Office and Eligibility Coordinator (5577)

Lifelong Medical Care; Berkeley (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

LifeLong Medical Care in Berkeley, CA, is seeking a Front Office & Eligibility Coordinator for our West Berkeley Health Center. The role supports a multi-disciplinary team to deliver general primary care services in a community health setting, with a strong emphasis on friendly front desk operations.

Responsibilities include patient reception, registration, scheduling, data entry, eligibility preparation, copay collection, and coordinating referrals to programs like Medi-Cal and CalFresh.

Qualifications

• Strong organizational, administrative and problem-solving skills.
• Excellent interpersonal, verbal, and written skills
• Ability to prioritize competing work demands and tasks from clients or staff
• Ability to work effectively under pressure in a positive, friendly manner

Responsibilities

• Greets patients and visitors in a warm, friendly manner and provides positive customer service.
• Responsible for patient reception, registration, check-in and scheduling.
• Performs data entry, document scanning and validation.
• Manages patient flow from front to back office.
• Prepares eligibility information for each scheduled clinic patient two days ahead.
• Answers clinic phones and directs calls; makes follow-up calls.
• Collects visit copays and manages cash; notifies accounts payable as needed.
• Attends eligibility process meetings and communicates outcomes to staff.
• Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES, etc.
• Maintains waiting areas and reception desk appearance.
• Receives and distributes mail and packages; maintains front desk supplies.
• Enters provider templates under supervision and generates correspondence.
• Keeps statistical records as requested by supervisor.

Skills

Organizational skills

Administrative skills

Problem-solving

Interpersonal skills

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Job Details

• Job Location: West Berkeley Health Center - Berkeley, CA 94710
• Position Type: Full Time
• Education Level: High School
• Salary Range: $22.00 - $22.00 Hourly
• Job Shift: Day
• Job Category: Health Care

Supporting Community Healthcare is a rewarding role. LifeLong Medical Care is looking for a Front Office & Eligibility Coordinator to work at our West Berkeley Health Center.

The Front Office & Eligibility Coordinator will work with a multi-disciplinary team in the delivery of general primary care medical services in a community health setting.

The Front Office & Eligibility Coordinator is responsible for ensuring efficient and friendly front office operations as well as preparing all eligibility information for each scheduled patient.

This is a full time, benefit eligible position, working 40 hours per week.

This position is represented by SEIU-UHW. Salaries and benefits are set by a collective bargaining agreement (CBA), and an employee in this position must remain a member in good standing of SEIU-UHW, as defined in the CBA.

LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more.

Benefits

Compensation: $22/hour.

We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

Responsibilities

• Greets all patients and visitors in a warm and friendly manner and utilizes positive customer service in all interactions
• Responsible for patient reception and intake including registration, check-in and scheduling future appointments
• Performs computer data entry, document and card scanning and validation
• Manages patient flow from front to back office
• Responsible for preparing all eligibility information for each scheduled clinic patient at least two days ahead of the appointed time
• Answers clinic phones and directs calls appropriately. Makes follow-up calls
• Responsible for collecting visit copays and cash collections management (send cash to A/P, notify A/P if no cash has been collected)
• Attends all meetings that apply to the eligibility process and shares the information with appropriate clinic personnel. These meetings are typically off-site and may require the use of personal vehicle or other transit.
• Assists patients with referrals to Medi-Cal, CalFresh, HealthPac, CARES and other programs.
• Maintains appearance of waiting areas and receptiondesk
• Receives and distributes all incoming correspondence including mail, faxes, interoffice mail courier items and packages
• Maintains inventory of front desk supplies and forms
• Under supervision of the Center Supervisor or Manager, enters and maintains provider templates as needed
• Generates correspondence as requested
• Keeps statistical records as requested by Center Supervisor or Manager
• Performs other duties as assigned

Qualifications

• Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change.
• Excellent interpersonal, verbal, and written skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive.
• Ability to prioritize competing work demands and tasks from clients or staff
• Ability to work effectively and calmly under pressure in a positive, friendly manner
• Work in a team-oriented environment with a number of professionals with different work styles and support needs.
• Conduct oneself in external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff.
• Make appropriate use of knowledge/ expertise/ connections of other staff.
• Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement.

Job Requirements

• High school diploma or GED
• One year experience in the medical field
• Excellent customer service and ability to maintain confidentiality
• Proficient in standard office software (Microsoft)
• Bilingual English/Spanish/Arabic

Job Preferences

• Bachelor’s degree in health science or a related field
• Proficient in Electronic Health Records (EHR) and Electronic Practice Management Systems (EPM)
• Experience with insurance eligibility
• Experience in working in a community health center