Front Office Administrator

Lone Star Paving; San Antonio (TX); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Full-time position

Employee benefits

Medical, dental and disability plans

401k retirement plan

Employee stock purchase plan

Job summary

Lone Star Paving is seeking an Office Administrator to support multiple departments with organization, data entry, and office upkeep in the San Antonio area. The role emphasizes professional communication, scheduling, and everyday office tasks to keep operations running smoothly.

The ideal candidate is organized, reliable, and able to work with minimal supervision, handling mail, travel arrangements, and front-desk duties as needed.

Qualifications

• 1+ year of experience in an office or administrative role.
• Organized and detail-oriented with strong time management.
• Proactive, professional communication with staff and clients.

Responsibilities

• Answering phone calls and directing callers to the correct contact.
• Greet visitors and manage front-desk flow.
• Maintain inventory of office and kitchen supplies.
• Plan and coordinate employee lunches and events.
• Process mail and shipments; scan, sort and distribute.

Skills

Organizational skills

Attention to detail

Communication skills

Bilingual (English/Spanish)

Education

High School diploma or equivalent

Tools

Computer literacy

Job description

Lone Star Paving is a paving contractor operating in the Central Texas region with paving crews, HMA, aggregate, trucking, milling, and quality control. Our operations complete heavy highway and civil projects throughout Texas. We pride ourselves in being a family-oriented organization with a goal of upholding the safety and health of our number one asset, our employees.

Position Overview

The Office Administrator will work with various departments and teams to ensure organization, execution, and upkeep of essential office functions. The ideal candidate is familiar with data entry, filing, and computer systems and has a thorough understanding of business logistics.

Key Responsibilities

• Answering phone calls and directing callers to the correct point of contact
• Onsite greeting and direction of employees and guests
• Ordering, stocking, and keeping up to date inventory of office and kitchen supplies
• Planning, ordering, and presenting planned employee lunches and functions
• Receive incoming Mail/Fedex/UPS, sort, scan, and distribute
• Send outgoing Mail/Fedex/UPS
• Delivery receipt, alert, and distribution
• Coordination of daily use, supplies, and maintenance for Print, Scan, and Shred
• Concur – scan receipts, upload, and save expense reports
• Assist with hotel reservations and travel plans for executive team
• Creating, maintaining, and updating conference room calendar
• Key distribution tracking for office staff
• Additional duties and responsibilities as assigned

Qualifications

• 1+ year experience
• High School diploma or equivalent recommended, but not required
• Dual language – English and Spanish (Preferred but not required)
• Must be organized with a detail-oriented mindset.
• Must be positive, friendly, and professional.
• Ability to work well with others in a group or one-on-one setting.
• Must demonstrate professional communication in reaching out to employees, managers, and clientele for needed information, documentation, etc.
• Willingness to take on additional tasks and responsibilities as they arise.
• Exhibit excellent time management skills and ability to prioritize various tasks and complete them in a timely manner.
• Able to perform duties independently.
• Promote a team approach and maintain dialogue with all employees to exchange information and gather ideas.
• Collaborate with any project teams on other special initiatives, as required.
• Punctuality to work schedule and duties.

Knowledge/Skill Requirements

• Entry Level Position

Working Conditions

• Work will be performed in office setting- must be in San Antonio area.
• Full time, hourly. May require availability for overtime hours.
• Must comply with the company's drug and alcohol testing requirements.
• Requires periodic participation and attendance at company events and meetings.

Benefits

• This position is Full Time.
• The pay structure for this role will be determined by an hourly rate determined by experience.
• This position will qualify for the employee benefit program.
• Comprehensive medical, dental and disability benefits programs
• 401k retirement plan
• Employee Stock Purchase Plan

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Equal Opportunity Employer