Front Office Administrative Assistant

Surface Cycle; Pennsylvania; On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company is seeking a Front Office Administrative Assistant to manage reception duties and provide clerical support. The ideal candidate will possess strong organizational and communication skills, ensuring a welcoming environment for visitors while handling various administrative tasks. This role is essential for maintaining efficient office operations and requires attention to detail and reliability.

Qualifications

• High school diploma or equivalent required.
• Intermediate technical skills in Microsoft Office.
• Excellent verbal and written communication skills.

Responsibilities

• Greets customers and directs them appropriately.
• Answers and directs phone calls.
• Maintains a clean reception area.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Reliability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The Front Office Administrative Assistant position is responsible for acting as the Receptionist while also supporting a variety of clerical and administrative support tasks, including routing calls, greeting guests, processing mail/deliveries, ordering office supplies and maintaining proper inventory levels.

• Greets customers, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages as needed.
• Receives and processes mail, documents, packages, and courier deliveries.
• Maintains a clean and welcoming reception area.
• Identifies and submits monthly supply orders and assists with related orders as requested.
• Printing and sorting field timesheets daily
• Complete other duties and special projects as requested.

Required Knowledge, Skills, and Abilities

• High school diploma or equivalent.
• Intermediate technical skills, including Microsoft Office applications; advanced typing skills.
• Ability to maintain strict attention to detail, be meticulously organized, and be capable of handling multiple simultaneous tasks and competing priorities.
• Self-motivated and eager to develop new efficiencies within existing processes.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with ability to positively communicate with a wide variety of people.
• Excellent reliability.

Working Conditions and Physical Demands

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.

Disclaimer

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions. Donegal Construction Corporation is an Equal Opportunity Employer.