Front Office Admin Support - Primary & Specialty Care, Thousand Oaks Hampshire

UCLA Health; Thousand Oaks (CA); On-site; USD 58,000 - 82,000; Full time

Job summary

UCLA Health in Thousand Oaks, CA, is seeking an on-site Ambulatory Administrative Assistant to provide administrative and patient care support in the Ambulatory and Community Practice. You will help coordinate patient flow from registration to discharge, working as a key member of the Ambulatory Care clinic team to assure smooth outpatient operations and optimal patient satisfaction.

The role emphasizes coordinating appointments, communicating with physicians and staff in a high-volume setting,

Qualifications

• Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.
• Excellent organizational skills and ability to prioritize assignments.
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Responsibilities

• Provide administrative and patient care support in the Ambulatory and Community Practice.
• Coordinate patient flow throughout the clinic from registration to discharge to ensure smooth outpatient operations and high patient satisfaction.

Skills

Communication skills

Organizational skills

Appointment scheduling

Interpersonal skills

PC proficiency (Word/Excel/Email)

Database software experience

Medical insurance knowledge

Medical terminology knowledge

Tools

Word

Excel

Email

Database software

Job description

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Work Location: Thousand Oaks, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Posted Date

09/15/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

indefinite

Job #

32923

Primary Duties and Responsibilities

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In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

Salary range: $27.74-39.36/Hourly

Job Qualifications

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Required:

• Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.
• Excellent organizational skills and ability to prioritize assignments
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

• Skill in using a PC with associated programs including Word, Excel, and Email
• Skill in demonstrating work experience with a database computer program
• Knowledge of major medical insurance plans and types of coverage provided
• Knowledge of medical terminology

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.