Front Office & Admin Coordinator – Medicare Support Team

Insurance Administrative Solutions, L.l.c.; Wilsonville (OR); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Holidays

Paid Time Off

HSA/FSA options

Life Insurance

Short-Term Disability

Long-Term Disability

Job summary

Integrity, LLC is seeking a Front Office Administrative Assistant II in Wilsonville, OR to welcome clients, answer calls, and support the sales team in a fast-paced Medicare environment. The ideal candidate is highly organized, customer-focused, and proficient with Microsoft Office.

This onsite role requires dependable attendance, teamwork, and the ability to lift up to 20 pounds as needed. Competitive hourly pay of $22.00–$27.00 and a comprehensive benefits package are offered to qualified

Qualifications

• 2–4 years in receptionist/front office or administrative support.
• Experience in Medicare/health insurance preferred.
• Excellent customer service and written/verbal communication.
• Proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Teams).
• Strong organization and ability to manage multiple priorities.
• Reliable transportation and ability to lift up to 20 pounds.

Responsibilities

• Greet clients, visitors, agents, and team members in a friendly, professional manner.
• Answer, screen, and assist a high volume of Medicare client calls.
• Serve as the primary front-office contact and create a welcoming office environment.
• Schedule and coordinate conference rooms, appointments, and meeting logistics.
• Open and close the office as needed.
• Manage office supplies, equipment, and inventory.
• Order, maintain, and organize marketing and sales materials from multiple insurance carriers.
• Receive, sort, and distribute mail, packages, deliveries, and correspondence.
• Perform light office errands and administrative tasks as needed.
• Provide administrative support to the Agency Director, sales agents, and office staff.
• Collect, review, monitor, and process enrollment applications and related documentation.
• Data entry, reporting, and record maintenance using Microsoft Office and internal CRM systems.
• Edit & print marketing materials using PowerPoint & Adobe.
• Utilize Outlook, Teams, RingCentral, and other business systems for communication.
• Assist with scheduling, planning, and execution of sales meetings, training sessions, and community events.

Skills

Reception experience

Customer service

Communication skills

Organizational skills

Independent worker

Tools

Outlook

Excel

PowerPoint

Teams

CRM system

Job description

Integrity, LLC is seeking a Front Office Administrative Assistant II in Wilsonville, OR to welcome clients, answer calls, and support the sales team in a fast-paced Medicare environment. The ideal candidate is highly organized, customer-focused, and proficient with Microsoft Office.

This onsite role requires dependable attendance, teamwork, and the ability to lift up to 20 pounds as needed. Competitive hourly pay of $22.00–$27.00 and a comprehensive benefits package are offered to qualified