Front Desk & Travel Assistant (On-Site at the KPG Corporate Office)

Kittle Property Group; Indianapolis (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is looking for a Front Desk & Travel Assistant to enhance their Corporate team in Indianapolis. This role focuses on managing the reception area, supporting office operations, and ensuring a welcoming environment for visitors. The ideal candidate will have strong organizational skills and a knack for communication, making them a vital part of the team. If you're detail-oriented and thrive in a dynamic environment, this opportunity offers a chance to make an impact while working in a collaborative setting.

Qualifications

• 1-2 years of relevant experience in administrative support.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Coordinate reception area and manage office operations.
• Oversee travel arrangements and maintain office supplies.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Problem Solving

Education

High School Diploma or GED

Tools

MS Office

Microsoft Teams

Concur Software

Job description

Kittle Property Group is seeking a Front Desk & Travel Assistant to join our Corporate team at our headquarters in Indianapolis.

Pay: $21/Hour
Schedule: Monday through Friday, 8am - 5pm

Expectations for All Employees

Supports the organization's mission and values by exhibiting behaviors such as excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.

Position Summary

Responsible for coordinating the reception area, managing office operations, and providing administrative support to departments as needed.

Essential Duties and Responsibilities

1. Assist with daily building operations.
2. Oversee travel arrangements, including bookings, receipts reconciliation, managing Concur software, reporting, and troubleshooting.
3. Maintain phone lists, seating charts, and other relevant lists.
4. Prepare work areas for new hires with supplies, name plates, and lists.
5. Create a positive first impression by greeting visitors professionally and hospitably.
6. Answer incoming calls professionally, provide company information, and transfer calls appropriately.
7. Monitor and order office supplies, notify recipients of arrivals, and manage inventory.
8. Provide administrative support such as typing, filing, mailing, copying, faxing, and ordering lunches.
9. Manage conference room schedules and reservations.
10. Ensure adequate postage funds, water, and vending supplies.
11. Handle incoming mail and deliveries.
12. Maintain cleanliness of conference and break rooms.
13. Arrange for repairs of office equipment and notify building management of maintenance issues.
14. Maintain and distribute contact lists and mailboxes.
15. Assist with coordinating events.
16. Keep the office organized and liaise with cleaning services as needed.
17. Perform other duties as assigned.

Qualifications, Skills & Knowledge

• High school diploma or GED.
• 1-2 years of relevant experience.
• Ability to read, write, speak, and interpret instructions and correspondence.
• Strong attention to detail and organizational skills.
• Observant with a sense of urgency.
• Excellent verbal and written communication skills.
• Basic math skills.
• Ability to understand and follow instructions and solve problems in standardized situations.
• Proficiency in MS Office and Teams.

Training Requirements

None

Physical Demands

• Occasionally stands and walks; regularly sits and uses hands and arms.
• May lift up to 25 pounds rarely.
• Requires good vision for close and distance tasks.

Work Environment

• Typically operates in a moderate noise environment.