Front Desk & Travel Assistant (On-Site at the KPG Corporate Office)

Kittle Property Group; Indianapolis (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Front Desk & Travel Assistant to join their Corporate team in Indianapolis. This role is vital for coordinating the reception area, managing office supplies, and providing essential administrative support. You will oversee travel arrangements and create a welcoming environment for visitors. If you are detail-oriented, organized, and possess strong communication skills, this opportunity is perfect for you to make a significant impact in a collaborative workplace. Join a team that values excellence, innovation, and community commitment!

Qualifications

• High school diploma required; 1-2 years of experience preferred.
• Strong attention to detail and communication skills are essential.

Responsibilities

• Coordinate reception area and provide administrative support.
• Oversee travel bookings and manage office supplies.
• Create a positive first impression for visitors.

Skills

Attention to Detail

Organizational Skills

Verbal Communication

Written Communication

Basic Math Skills

Common Sense Problem Solving

Education

High School Diploma or GED

Tools

MS Office

Microsoft Teams

Concur Software

Job description

Kittle Property Group is looking for a Front Desk & Travel Assistant to join our Corporate team at our headquarters in Indianapolis.

Pay: $21/Hour
Schedule: Monday through Friday 8am - 5pm

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.

POSITION SUMMARY:
Responsible and accountable for coordinating the reception area, office management and providing administrative support to departments as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with day to day operations of building.
• Oversee all aspects of travel including bookings, reconciling receipts, managing all aspects of Concur software, reporting and troubleshooting travel issues.
• Maintain the phone list, seating chart and other lists as needed.
• Prepare work areas for all new Corporate hires prior to start date with necessary office supplies, name plates and lists.
• Create a positive first impression by greeting all visitors in a pleasant, professional and hospitable manner.
• Answer all incoming phone calls professionally and assist callers with general company information (address, directions, phone numbers) or transferring all other callers to the appropriate person.
• Monitor and order office supplies for home office, notify special order recipients when supplies arrive, put away all office supplies and approve site orders.
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches and proofing.
• Manage conference room schedules and reserve rooms as requested by staff.
• Provide adequate supply of postage meter funds, drinking water and vending.
• Receive, sort and distribute all incoming mail or car deliveries.
• Check conference and break rooms daily to be sure they are in good condition.
• Call for repair of all office equipment including the postage machines, vending, coffee/water service, and notifying building management of office/building maintenance.
• Maintain and distribute the phone list, speed dial list and mailboxes.
• Assist with coordinating events.
• Keep office organized and contact cleaning company as needed.
• Other duties as assigned.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS:

• High school diploma or general education degree (GED).
• 1-2 years of experience.
• Ability to read, write, speak and interpret basic instructions, simple correspondence and present information one-on-one or in small groups.
• Strong attention to detail.
• Organizational skills.
• Must be observant and know when a high level of urgency is necessary.
• Strong verbal and written communication skills.
• Ability to do basic math.
• Ability to apply common sense understanding to carry out instructions in written, oral or diagram form. Ability to deal with problems that involve concrete variables in standardized situations.
• Computer Skills – Proficiency with MS Office and Teams.

TRAINING REQUIREMENTS:

• None.

PHYSICAL DEMANDS:

• Rarely stands.
• Occasionally walks.
• Regularly sits, reaches with hands and arms, uses hands to finger/handle/feel, talks and needs to hear.
• Rarely must lift up to 25 pounds.
• Close and distance vision is required.

WORK ENVIRONMENT:

• Normally works in an environment with moderate noise.