Front Desk Supervisor

KW PROPERTY MANAGEMENT AND CONSULTING; Town of Florida (NY); On-site; USD 52,000 - 65,000; Full time

Job summary

KW Property Management and Consulting is seeking a Front Desk Supervisor to provide friendly, outgoing customer service and act as a liaison between residents, guests, and staff. The role oversees Front of House operations, coordinates safety and service levels, and ensures policy compliance across the building.

The ideal candidate has a strong managerial background, proficient in Microsoft Office, and is prepared to contribute to budgeting and scheduling efforts.

Qualifications

• High School Diploma required; AA/BA degree preferred.
• Strong managerial background.
• Proficient in Microsoft Office applications.
• Minimum of one year related experience and/or training.
• Bi-lingual; Spanish and English may be required at some properties.

Responsibilities

• Oversees Front of House operations including Front Desk, loading dock, package room and Safety Agents.
• Maintains safety procedures and policies, ensuring building and resident safety.
• Manages resident relationships to ensure retention and high levels of customer service and timely resolution of concerns.
• Schedules staff to cover building needs and manages departmental schedules.
• Assists with budgeting and long-term planning.
• Writes reports of daily activities and irregularities.
• Ensures compliance with company safety standards and policies.
• Coordinate with other business groups to achieve goals.

Skills

Organizational skills

Interpersonal skills

Communication

Leadership

Budgeting

Staff scheduling

Supervision

Microsoft Office

Education

High School Diploma

AA or BA degree preferred

Tools

Microsoft Office

Job description

Provide a professional and competent image in order to provide Residents with friendly and outgoing customer service. As a key employee liaison between all guests of the community and the Residents, the Front desk supervisor must have experience in the hospitality industry, must demonstrate organizational skills, excellent interpersonal skills and strong communication. Oversees the daily operation of the Front of House operations to include the Front Desk, loading dock, package room and Roving Safety Agents. Patrol and monitor premises to insure the safety procedures and policies of the building are being followed.

Duties And Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acquires and maintains current knowledge client’s community documents, policies, and procedures.
• Ensures life safety systems are operational and functioning and/or takes corrective action to insure the safety of the building, it’s residents, their guest and all staff.
• Ensures resident guest and intrusion deterrent policies are effectively followed.
• Provides leadership and direction to effectively manage relationships with the other business groups of the building to ensure the highest level of resident service and achievement of company and property goals and objectives.
• Assist with budgeting and long term planning.
• Schedules staff to cover the needs of the building trying to avoid unnecessary overtime.
• Approves all departmental schedules
• Manages resident’s relationships to endure resident’s retention and a high level of customer service including timely and complete resolution of resident concerns, coordinating special services, and conducting formal and informal inspections.
• Ability to supervise and oversee projects.
• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered.
• Responds to phone calls and correspondence in a timely, professional manner.
• Encourages staff to behave in a professional manner and comply with company’s safety standards.
• Ensure that all documents are updated and uploaded into the management support systems accurately and update accordingly.
• Ensure violations and work orders are processed regularly as required.
• Preform regular rounds of the property to insure the established safety procedures and rules are being followed by staff, residents, their guest and vendors (contractors).
• Write reports of daily activities and irregularities, such as equipment or property damage, theft, presence of unauthorized persons, or unusual occurrences.

Work Environment

The position will be mostly indoor and will require standing and sitting throughout the day.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 30 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type

This is a full-time position. Days and hours will be determine at the property level to suit the business needs of the community. This schedule may change to accommodate the business needs of the property.

Required Education And Experience

• High School Diploma
• Preferred; AA or BA degree
• Must possess strong managerial background.
• Must be proficient and working knowledge of Microsoft Office Applications.
• Minimum of one (1) year related experience and/or training.
• Bi-lingual; Spanish and English may be required at some properties.

Position Supervision

Employee reports directly to the Property Manager.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.