Front Desk Specialist- Bartram Clinic

Angel Kids Pediatrics; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Angel Kids Pediatrics, the largest pediatric clinic in Jacksonville, seeks a Front Desk Specialist to be the first point of contact for patients. The role handles calls, scheduling, check-ins, billing, and general clerical duties in a fast-paced, family-focused setting.

You will greet families, verify demographics and insurance, collect co-pays, and maintain a welcoming reception area while supporting clinicians and staff across multiple locations.

Qualifications

• Commitment to excellence and high standards.
• Versatility, flexibility, and a willingness to work within changing priorities.
• Acute attention to detail.
• Strong organizational, problemsolving, and analytical skills.
• Ability to manage priorities and workflow.
• Excellent customer service skills.
• Bilingual skills a plus.
• Professional appearance and demeanor.
• Ability to communicate with people at all levels and backgrounds.

Responsibilities

• Answers, screens, and directs calls on multiline phone system.
• Schedules patient appointments.
• Clears Faxes each morning and delivers to appropriate practitioner.
• Meets and greets patients; escorts to appropriate area.
• Composes and types routine correspondence as required.
• Performs general clerical duties including filing, photocopying, faxing, mailing.
• Collects co-pays, deductibles, and all outstanding balances.
• Orders and maintains supplies; keeps reception area organized.
• Inputs patient information and demographics into computer system.
• Validates insurance and PCP.
• Demonstrates professionalism with confidential issues.
• Performs other duties as assigned by management.

Skills

Customer service

Oral communication

Written communication

Multitasking

Attention to detail

Professionalism

Adaptability

Teamwork

Education

High school diploma/GED

MOA Certificate

Job description

Job Description: Front Desk Specialist

Reports to: Office manager

Summary: As the largest pediatric clinic in Jacksonville, serving 10 locations with nearly 45,000 patients, Angel Kids Pediatrics believes that caring for children is a continual process, and should not limited to just doctor office visits during regular business hours. We believe that by providing excellent medical care in a family and community-based environment that we can grow healthy children who will become healthy adults. We uphold the highest standards of a patient-centered medical home that provides quality, personalized and effective medical care as if each family was part of our own.

Equity, innovation, and inclusion guide our growth and strategy. We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment.

Angel Kids Pediatrics is seeking a full-time Front Desk, to join our team located in Jacksonville.

This position is responsible for serves as initial contact for all patients visiting office.

DUTIES AND RESPONSIBILITIES

• Answers, screens, and directs calls on multiline phone system; takes detailed messages and/or forwards telephone calls to appropriate practitioner, voice mail, or pager.
• Schedules patient appointments.
• Clears Faxes each morning and delivers to appropriate practitioner.
• Meets and greets patients; announces, directs, and/or escorts to appropriate area.
• Composes and types routine correspondence as required.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Collects co pays deductibles and all outstanding balances.
• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
• Inputs patient information and demographics into computer system.
• Validates insurance, and PCP.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.

QUALIFICATIONS

• Commitment to excellence and high standards
• Excellent written and oral communication skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Acute attention to detail
• Strong organizational, problemsolving, and analytical skills
• Ability to manage priorities and workflow
• Excellent customer service skills
• Ability to understand and follow written and verbal instructions.
• Professional appearance and demeanor
• Ability to effectively communicate with people at all levels and from various backgrounds.
• Bilingual skills a plus.

Competencies

• TeamworkBalances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Customer ServiceManages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal SkillsFocuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral CommunicationSpeaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• DiversityDemonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassmentfree environment; Builds a diverse workforce.
• EthicsTreats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• ProfessionalismApproaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• AdaptabilityAdapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/PunctualityIs consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• DependabilityFollows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Education and Experience

• High school diploma/GED

Preferred Education and Experience

• Medical Receptionist: 1 year (Required)
• Checkout: 1 year (Preferred)
• Insurance Verification: 1 year (Required)
• MOA Certificate from accredited program

Equal Employment Opportunity

It is the policy of AKP to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, ancestry, national origin, marital status, veteran status, or other legally protected group status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. AKP is committed to this policy and its enforcement.

Additional Duties

Travel: Travel is primarily local during the business day

Supervisory Responsibility: None

Work Environment

This position operates in a professional medical office environment. This profession also operates in a fast paced, highly customer service environment, working with children and family or guardians. This role routinely uses standard office equipment such as laptops and computers as well as medical equipment.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use a keyboard, handle or feel objects, or controls; reach with hands and arms; balance; stoop, kneel. The employee must occasionally lift or move up to 20 pounds. Exposure to bloodborne and airborne pathogens or infectious materials. Frequent loud noise such as crying, yelling or screaming.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work vary Monday through Friday, 8:00 a.m. to 7 p.m. and Saturday and Sunday 8:45 a.m. to 4 p.m. This position will require weekend and holiday hours in rotations.